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September 16, 2003

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Absent: Village Clerk April Holden Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Deputy Village Clerk Linda Brown

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Executive Session Minutes for Approval Only – August 19, 2003 Council Meeting – September 2, 2003 Workshop Meeting – September 9, 2003 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

Proclamation

Mayor Krajewski proclaimed September 15-21, 2003 as Constitutional Week in the Village of Downers Grove. He presented Martha Miller of the DAR with a copy of the Proclamation. Ms. Miller said the DAR has over 150,000 members nationwide. The first Constitution Week was enacted in 1956 by President Eisenhower. Ms. Miller noted that the Constitution is an icon of freedom for the world.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

Dr. Gordon Goodman, 5834 Middaugh, commented on the Tree Consortium Resolution. He congratulated the Council on moving forward with this item. He reminded the Council that the Village had been planting 300-400 trees per year, with none last year, and 200 this year. He asked that the Council work towards locating more funds to support the Forestry program.

Terri Brzezinski, 2219 Haddow Avenue, asked how much Metra is contributing to amending the parking rates. Manager Ginex said $1.5 million over 5 years. The Mayor said that the Village maintains the parking lots and subsidized the parking funds over the years. The Belmont parking lot requires substantially more maintenance as does Parking Lot B. Those costs were figured into the parking permits, and Metra then agreed to the contribution.

B. Comments and Questions on General Matters

Dr. Gordon Goodman, 5834 Middaugh, thanked the Council for the Proclamation for Constitution Week in the Village.

Terri Brzezinski, 2219 Haddow, asked for information on a rumor that a governmental agency has put a hold on the underpass project. The Mayor said the EPA is doing testing north of the tracks due to contamination in Ellsworth Industrial Park. Test results will not be back until the first of the year. Ms. Brzezinski said that she also heard that there has been no resubmission of the underpass to the ICC for funding reconsideration as of Friday. The Mayor said that they do not have to refile. Ms. Brzezinski said that the ICC asked the County via Metra to resubmit the proposed project last February. The Mayor said the ICC has the application from the County. He said they expect to go out for bids in the spring. He said Metra is moving forward with the project.

Ms. Brzezinski then asked if the residents are in a position where they will have to sell to Metra. The Mayor said they are sending plans out to bid and are planning to move forward. Ms. Brzezinski asked whether they should be moving ahead if funds are not lined up. She said that residents are being told that if they do not agree to the offer being made for their property the Village will be condemning the properties. She asked if that is appropriate. The Mayor said that the project is going forward and if it is necessary the Village will be enforcing condemnations.

Regarding the parking lot adjacent to her property, Ms. Brzezinski said she has spoken with many State Representatives about it and they tell her that the Village does have the power to do something about the location of the parking lot. She said that no one requires the parking lot but Metra, and asked why the Village is not doing anything about it. Metra is putting parking wherever it can, and she asked why the Village is not using its authority to do something about that parking lot. Mayor Krajewski responded that he wants to see the underpass go forward. He said he is not an engineer and is not going to argue with them as to the placement of the lot. Ms. Brzezinski asked whether this can be Workshopped because she has information to the contrary of what Metra is saying. The Mayor said he would like to see townhouses at that site. Ms. Brzezinski said that Metra is not required to put that lot in that location. The Mayor said they have worked four years to get this project moving forward, and he wants to see the underpass started. Ms. Brzezinski said her request is that they Workshop the parking lot before anything happens with the underpass project. The Mayor said that will not happen.

Commissioner Tully said the prudent thing is to go forward with the safety of the railroad underpass. There have been tremendous efforts by multi-government agencies to move forward. He said there is no reason to delay or trip up the project. The ancillary issues of parking and traffic surround all projects, and those will be studied at the appropriate time. The main issue here is the safety of the public at that train station. The concept of the underpass will not be delayed. Also, regarding the parcels of property that are necessary for the project, there has been no indication that the project is not going forward.

The Mayor noted that the County’s survey of five years ago designated the Belmont Crossing as the second worst crossing in the County, and there have been two accidental deaths at that intersection since the finding came out.

Tom Shumacher, 4923 Belmont, said he is a renter, and the apartment dwellers are frustrated with the political double talk. They would like to get a simple yes or no. He was told by Urban Relocators that he has to be out by November, yet the landlord said he has heard nothing definite. Renters are in a bad situation because they have to put down deposits, etc.

The Mayor said that this apartment building has always been involved, and may have already been bought. There are many rumors being spread, but Metra has always had that building targeted for acquisition. Metra has said that they will allow 90 days for relocation. Once the property is acquired there will be ample time for the renters to relocate.

Village Attorney Enza Petrarca said that the owner of the property is not giving the information to the tenants. The Mayor said that property owners have been notified. Eight have already been acquired. He said this is a $36 million project, with $7 million for land acquisition. He said renters should start looking, although he does not know what the landlord will do.

Commissioner Schnell said that the Village has nothing to do with the property acquisition. She asked that staff assist the people by getting the names of people they should speak with in terms of what is actually being done with the property.

Alison Lindy, 4905 Puffer, said she is opposed to the parking lot. That will bring more traffic down Haddow, and it will create increased safety issues for the children. She said she would like to see this Workshopped before it goes through.

The Mayor said that the last express train is at 7:58 a.m. Kids start school at 8:30 when most of the commuters will already be gone. The commuters come back after 4:00 p.m. when schools will already be out. He indicated that the school there has actually requested the stop light planned for that location. Ms. Lindy said that residents have to worry about their children with people using that parking lot.

Commissioner Tully said that the underpass has to be completed first. The parking lot will be addressed. As a general matter, the Village is constantly looking at parking and traffic matters throughout the Village and especially in any areas that are undergoing development. If it makes sense to do so, steps are taken to ameliorate a real or perceived change in the safety issues. Those issues will be studied.

Commissioner Schnell said that the underpass has to get going. As long as there is a commitment on the part of the Council to look at the parking situation once the project is started, then from her perspective, discussions will be possible between the Village, the residents and Metra regarding the parking.

Ms. Brzezinski said she would give the Council a copy of the Burlington Northern Feasibility Study commissioner by Metra, which talks about a signalized intersection at Haddow and Belmont negatively impacting the neighborhood, and children’s safety. She said she was told that Metra proposed the traffic signal. The Mayor asked her if she did not want a stop light. Ms. Brzezinski said according to the study, it would make it more dangerous. The Mayor asked if she has looked at the follow-up studies done since the original study. He said they spent $1.5 million for the actual Phase I report. Ms. Brzezinski said that the Phase I report also indicated no need for a traffic signal at Haddow and Belmont.

5. Public Hearings

6. Consent Agenda

BIL00 -01370 List of Bills Payable: No. 5494, September 16, 2003 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

COR00 -01371 Claim Ordinance: No. 5497, Payroll, September 5, 2003 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01372 Bid: Award $57,096.00 to Miles Chevrolet, Inc. for Two Chevy Tahoe Sport Utility Vehicles Sponsors: Public Works, Fire Department and Police Department A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases

BID00 -01373 Bid: Authorize Contracts with Northern Trust for Financial Advising Services and Chapman and Cutler for Bond Counsel for 2003 TIF Bond Issue Sponsors: Deputy Village Manager A motion was made to Approve this file on the Consent Agenda. Indexes: Bond Issue, TIF , Central Business District – Parking Deck, Central Business District TIF

BID00 -01374 Bid: Award $817,025.60 to Trine Construction Corporation for Construction of Water Main and Storm Sewer – North Belmont Park Subdivision Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: North Belmont Park Watermain Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

ORD00 -01375 Ordinance: Amend Traffic Regulations on Summit Street Sponsors: Parking & Traffic Commission Summary of Item: At their meeting of August 13, 2003, the Parking & Traffic Commission recommended 4:1 the adoption of this ordinance which places a yield sign at the northeast corner of the intersection of Summit Street and Carpenter Street, regulating westbound traffic on Summit Street.

AN ORDINANCE AMENDING TRAFFIC REGULATIONS ON SUMMIT STREET

ORDINANCE NO . 4530 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Yield – Summit and Carpenter

RES00 -01376 Resolution: Intent to Continue Participation in the Suburban Tree Consortium and to Authorize Certain Purchases for FY 2003 /04 Sponsors: Public Works Summary of Item: This will express the Village Council’s intent to participate in the Suburban Tree Consortium. Basically, this will require that the Village commit to a five year projected order for trees for parkway plantings. This commitment is subject to annual budgeting limitations by the Village. In addition, this authorizes purchases from the Consortium in an amount not to exceed $40,000.00 for FY 2003 /04.

A RESOLUTION EXPRESSING INTENT TO CONTINUE PARTICIPATION IN THE SUBURBAN TREE CONSORTIUM AND TO AUTHORIZE CERTAIN PURCHASES FOR FY 2003/04

RESOLUTION 2003 -72 A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Tree Consortium

ORD00 -01377 Ordinance: Amend Permit Parking Lots and Parking Rates Sponsors: Manager’s Office Summary of Item: This will amend certain references to Village parking lots and amends parking meter and parking permit rates.

AN ORDINANCE AMENDING PERMIT PARKING LOTS AND PARKING RATES

ORDINANCE NO . 4531 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Parking Meter Rates, Parking Permit Rates

ORD00 -01378 Ordinance: Adopt Advertising Policies Sponsors: Village Attorney Summary of Item: This will establish a Village Council Policy with regard to allowable advertising on Village buses, bus shelters, trash cans and billboards within the municipality.

AN ORDINANCE ADOPTING ADVERTISING POLICIES

ORDINANCE NO . 4532 Commissioner Tully clarified that this facilitates advertising on Village buses which assists the transportation fund. It only governs Village buses and does not effect anything else in the zoning ordinance regarding signage. The Mayor asked the Manager about the bus shelters at the train station. Manager Ginex said they had a meeting two weeks ago and expect to have some installed soon. A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Advertising Policy

ORD00 -01379 Ordinance: Technical Amendments to the Downers Grove Municipal Code Sponsors: Village Attorney Summary of Item: This will make certain technical, non-substantive amendments to the Downers Grove Municipal Code.

AN ORDINANCE MAKING CERTAIN TECHNICAL AMENDMENTS TO THE DOWNERS GROVE MUNICIPAL CODE

ORDINANCE NO . 4533 A motion was made by Commissioner Sandack, seconded by Commissioner Zabloudil, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Technical Amendments

RES00 -01380 Resolution: Authorize an Amendment to an Agreement Between Village of Downers Grove and TranSystems Corporation for Professional Services (Dunham Road Improvements) Sponsors: Village Attorney and Public Works Summary of Item: This will authorize an amendment to an existing professional services agreement between the Village of Downers Grove and TranSystems Corporation. This amendment will provide for $19,690.00 in additional funding for the project.

A RESOLUTION AUTHORIZING AN AMENDMENT TO AN AGREEMENT BETWEEN VILLAGE OF DOWNERS GROVE AND TRANSYSTEMS CORPORATION FOR PROFESSIONAL SERVICES (DUNHAM ROAD IMPROVEMENTS )

RESOLUTION 2003 -73 A motion was made by Commissioner Zabloudil, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Dunham Road Improvements

RES00 -01381 Resolution: Authorize Third Addendum to an Agreement for Professional Services with Versar, Inc. Sponsors: Planning and Community Development Summary of Item: This will authorize a third addendum to the environmental services agreement dated September 18, 2001 between the Village of Downers Grove and Versar, Inc. extending the term of the agreement for one (1) year through September 18, 2004. In addition to the term extension, the engineer requests a $5.00 per hour professional fee increase which will apply to new tasks only and will not effect fees or budgets on tasks in progress.

A RESOLUTION AUTHORIZING A THIRD ADDENDUM TO AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE VILLAGE OF DOWNERS GROVE AND VERSAR , INC.

RESOLUTION 2003 -74 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Versar, Inc.

ORD00 -01355 Ordinance: Amend Provisions for Variations Sponsors: Planning and Community Development Summary of Item: This will amend provisions related to authorized variations.

AN ORDINANCE AMENDING PROVISIONS FOR VARIATIONS

ORDINANCE NO . 4534 Mayor Krajewski commented on the ZBA having final authority, and suggested that the Council be the final authority on cases involving Ogden Avenue or variations more than 50%.

Commissioner Tully said they do not want to see the plan for Ogden Avenue ignored. The Mayor said he is concerned that if people are coming with extreme variances that the Council be aware of them. Commissioner Tully said the only way to guarantee absolute control by the Council is if the Council is the final authority. Commissioner Tully said he would like to have that discussed with the Village Attorney and Mr. Skach. He said he is very interested in seeing that the vision for Ogden Avenue be followed.

Commissioner Sandack said the original draft permitted up to 100% variations; however, the revision establishes basic minimums. He understands that the implementation may be problematic. He thinks this was a good way to make certain that the Ogden Avenue vision occurs, putting that land to its best use.

Commissioner Schnell complimented staff in drafting what was asked. Her understanding was to make sure that there was greenspace and continuity on Ogden Avenue. Regarding the ZBA as the final say in this, they need to have a complete understanding of what the vision is for Ogden Avenue. She believes it is imperative that the ZBA has a full understanding of the plan and follows the vision. She said that if the staff reports include the necessary information, then the ZBA will make good decisions. She has faith in the ZBA . The breakdown will come if they do not have a clear understanding of what is to be accomplished.

The Mayor said they have had the Ogden Avenue Master Plan since 1997-98. The Mayor said he wants to know that the plan will be followed.

Commissioner Schnell said that she understands that the plan has not been followed, but does not know whether that is the responsibility of the Commission or Board, or the lack of information provided by staff. She said that they should be given an opportunity to follow these guidelines. Manager Ginex said he has confidence that his staff will follow the guidelines. Mayor Krajewski said it is imperative that staff makes sure that the ZBA understands what needs to be done.

Commissioner McConnell said this draft addresses some of the concerns and issues particularly regarding the Ogden Avenue Plan. She believes staff will have a yeoman’s job to be sure that the ZBA is cognizant of the requirements. She said she thought staff would also be having some design concepts and ideas of what is planned to provide to the Board. Mr. Skach said that was correct. Commissioner McConnell said if every one of the variations has to come to the Village, it may have a negative impact since the Village has a reputation of being a difficult town to do development in. She suggests looking at this again in six months.

Commissioner Tully said the first issue is the ordinance they are going to vote on. The previous version had complete discretion. This version provides a minimum criteria with restrictions of what can be approved in terms of Ogden Avenue. He has no problem with the language. The fundamental question that has been raised concerns the ZBA or Plan Commission not following the plan. The only way to stop that is for the Council to be the final authority in every instance. He said that this is a good tool only if it is used properly. However, he has no problem with the language of the Ordinance.

Commissioner Schnell said that the Council has faith in its boards to do their job. She said that the Council policy has been to periodically meet with Boards and Commissions, and she believes this would be a good time to meet with the ZBA and Plan Commission regarding the Council’s vision. She is confident that if they are given the necessary information they will do the job. She agrees that a six month revisiting of this would be a good idea.

Commissioner Tully said he does not lack confidence in the Boards and Commissions. The hypothetical question being raised is whether the Council should have ultimate authority on all cases. Should all Boards and Commissions be recommending boards, with final authority going to the Council.

The Mayor said he believed the Council has final authority on all but the ZBA . Commissioner Tully said then that the question being raised is whether the Council should have ultimate authority in all cases.

Commissioner Schnell reiterated her comment on having a meeting with the ZBA so they understand what is planned.

Commissioner Tully said the language of the Ordinance is not the issue. The issue is whether or not the ZBA should have final authority and he suggested the discussion be carried over to another time.

The Mayor asked the rationale behind the EDC ’s recommendation for zero setback, and Mr. Skach said he did not know the intent. He said there was some discussions at the last EDC meeting, however, he was not present there.

Commissioner Tully said the rationale explained to him by Mr. Randall was that the preference of the EDC was to allow the full variation in any B-2 district to provide flexibility so that a variation could potentially be available if the circumstances made sense. There was a concern about a carve-out exception for Ogden Avenue. He said he was fine with the original language, but could also back this language. The Mayor agreed that he was happy with the first language as well.

Commissioner Zabloudil said that he thought the language for the first was fine. He said he could go with either one. The most important question is the minimum for Ogden Avenue. The challenge comes in relative to the setback because of the unique configuration of Ogden Avenue. Some locations do not need any setback at all. This was an intent to give some greenspace. In regards to the authority given to the ZBA for the B-2 district, that should be explored further.

Commissioner Urban said that he could have gone either way, but his question was whether this was the tool that they need. He is disappointed that they now want to go back to the original language, and says that they should move forward with this language now.

The Mayor asked that Mr. Skach go back and determine whether they are comfortable with zero or 5, this Council can go with either one.

Commissioner Sandack said there is a pending motion. He said that irrespective of the five foot change regarding the Comprehensive Land Use Plan, it did not change the authority of the ZBA . The change was an attempt to set a basic minimum and uniformity on Ogden Avenue. He has no problem with discussing ultimate authority. But the language provides a starting point. for variation requests, and follows the vision and concerns expressed by the Council. He suggested moving forward.

Commissioner Tully said he can support this as it has been presented. However, since it provides a substantial amount of additional discretion to a Board which has final authority, he thinks that issue should be discussed separately. A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Zoning Ordinance – Variations

RES00 -01382 Resolution: Authorize Submittal of Applications to the DuPage Community Development Commission for the 2004 Block Grant Funding for Community Oriented Policing Programs Sponsors: Social and Health Services Summary of Item: This will authorize submittal of applications to the DuPage Community Development Commission in the amount of $71,458.00 for the 2004 Community Development Block Grant Program. This will support activities for the Downers Grove Community Neighborhood Resource Centers at Autumn Grove ($48,646.00) and Arbor Park Complexes ($27,812.00).

A RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATIONS TO THE DUPAGE COMMUNITY DEVELOPMENT COMMISSION FOR THE 2004 BLOCK GRANT FUNDING FOR COMMUNITY ORIENTED POLICING PROGRAM

RESOLUTION 2003 -75 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: DuPage County Community Development Block Grant

8. Mayor’s Report

Materials to be Received – Minutes

Economic Development Commission – August 13, 2003 Joint Meeting of EDC Strategic Planning Committee and Plan Commission – August 18, 2003 Library Board – July 9, 2003, July 23, 2003, & August 13, 2003 Liquor Commission – August 7, 2003 Local Transportation Subcommittee – August 18, 2003 Parking & Traffic Commission – August 13, 2003 Plan Commission – August 5, 2003 Public Safety Committee – August 5, 2003 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

New Business

The Mayor asked the Village Clerk to read the resolution appointing and reappointing members to Boards and Commissions.

RES00 -01386 Resolution: Appointing Members to Village Boards and Commissions Sponsors: Mayor Summary of Item: This will make the following appointments to the Tourism and Events Commission:

Tourism Subcommittee

Appoint Dale Hickey for a term expiring August 31, 2004

Events Subcommittee

Reappoint David Dahm and Patti Marino for terms expiring August 31, 2006 Appoint Tessa McGuire for a term expiring August 31, 2006

A RESOLUTION APPOINTING AND REAPPOINTING MEMBER TO VILLAGE BOARDS AND COMMISSIONS

RESOLUTION 2003 -76 Commissioner Tully commented that Mr. Hickey is a representative from the Holiday Inn Express replacing Wendy Snow. Tessa McGuire has been a volunteer for a variety of community causes and should be a good addition to the Commission. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Boards and Commissions Proclamation: The Mayor proclaimed the week of September 21-27, 2003 as Chamber of Commerce Week in the Village.

9. Manager’s Report

Manager Ginex said that the Education Foundation for District 58 will be hosting a circus on September 23 at 4:30 p.m. and 7:30 p.m. Therefore, next week’s Workshop will begin at 6:00 p.m.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Finance Committee

Commissioner Zabloudil said the Finance Committee met and discussed an update on the audit, the Document Management System directed by Dr. Wu, and an update of the phone system. RFPs for both an updated document management system as well as a new phone system have been prepared. The intent is to obtain information for cost negotiations during the month of December.

Commissioner Zabloudil said discussion was held on the budget database, which will be changed to a much easier system. In addition, follow-up on the Goals and Objectives for the community as discussed at the recent retreat were discussed.

Manger Ginex asked that the Goals and Objectives be placed on the next agenda in order to present a clear direction to the staff from the Council.

Public Services

Commissioner Tully said the Local Transportation Subcommittee met regarding the commuter shuttle service future and viability. They are working on a report for the Council for the January budget discussions. There is a wealth of knowledge in the volunteers on the Subcommittee, and discussions of cost saving measures as well as enhancing revenue were held. They are also reviewing increasing ridership by changes in timing of the routes for later buses. He said they do not have a preliminary response from PACE as yet, on a conceptual basis, if they were asked to take over the routes. The next meeting will be September 24 at 6:00 p.m. at Village Hall.

12.Council Member Reports and New Business

Commissioner McConnell commented on the Circle of Citizenship ceremony which was very moving and an example of the community coming together to honor past and present military. She said it would be appearing on the Village’s Cable Network.

The Partnership for Healthier Communities discussed the issue of youth in the downtown area and use of their free time, and will be using the study circle concept to review a way to resolve the issue for all parties involved.

Commissioner Tully commented on the Fine Arts Festival, noting that it was a wonderful event. He thanked the Downtown Management Corporation and the Downers Grove Junior Women’s Club for co-sponsoring the event.

Commissioner Zabloudil asked whether the Village Attorney can look into the issue of motorized scooters in the Village or downtown area.

Commissioner Schnell said the Character Counts Coalition Pancake Breakfast will take place on Saturday, October 25 from 8:00-11:00 a.m. at Isabella’s restaurant. Food will be donated by Ballydoyle’s, Dali’s and Dunkin’ Donuts.

The Mayor said that he received calls from EDC Board members regarding their meeting on Wednesday evening, and asked Manager Ginex to obtain information regarding that meeting.

Mayor Krajewski said that the USS Nevada had their reunion in the Village last week with 150 people present. He described some of their activities and membership. Their oldest member who is 85 ran 21 marathons after age 58, and was at Pearl Harbor and Normandy. The Mayor said the USS Nevada was one of the most decorated vessels during the war.

13. Adjournment

Commissioner Tully moved to adjourn. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 8:10 p.m