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September 02, 2003

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Executive Session Minutes for Approval Only – August 5, 2003 Council Meeting – August 19, 2003 Workshop Meeting – August 26, 2003 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

There were none.

5. Public Hearings

Community Development Block Grant Applications Mayor Krajewski called the public hearing to order at 6:33 p.m. to consider submittal of an application to the DuPage Community Development Commission for block grant funding for the Downers Grove Community Oriented Policing program. Notice of this hearing was published in the Downers Grove Reporter. The Mayor then reviewed the procedure for the hearing.

Barbara Leiber, Director, Social & Health Services, said she was requesting permission to submit two applications for the Community Oriented Policing initiatives to the DuPage Community Development Block Grant Commission. She discussed the Community Development Block Grants for the Autumn Grove and Arbor Park developments. She said there were two separate applications.

Ms. Leiber said the application for Arbor Park was in the amount of $48,646 for 2004 which includes salary for the Coordinator and over-time for the police officers. The Autumn Grove application is in the amount of $22,812 which includes ten hours of the Coordinator’s salary as well as police officer overtime. The total grant request is for $71,458.00. She then provided historical information of the grant requests made since 1997, noting that typically they do not receive the full amount requested. She said the fund for the Neighborhood Center Cluster is divided between 7-8 applications. This year the Village received $33,333.00. Ms. Leiber said she also included in her packet to the Council a budget worksheet, noting that this year the application required a break out of in-kind and donation monies.

Commissioner McConnell said that this was an excellent example of cooperation among a variety of groups within a community. There has been a decrease in crime as a result of these programs. She applauded Ms. Leiber and the Police Department for their efforts. She said that Barbara has been an instrumental component of this program, and this is her last year in this project as she will be retiring in the next few months.

Commissioner Tully also thanked Ms. Leiber for her efforts and leadership over the years. He asked whether she sees the funding levels remaining as they are now, or increasing. Ms. Leiber said she does not see an increase as this is federal money and has been decreased. She said they were notified last year that there might be a 3% adjustment downward, however that did not happen. She hopes that the funds will remain stable. She added that the Village has been fortunate in having been awarded funds in the past.

Commissioner Schnell said that this program has grown over the years because of the dedication of Ms. Leiber, the Police Department and the volunteers. It has had a tremendous positive impact on many lives. She added that one of the reasons the Village gets the money is because Barbara puts so much of herself into the grants and it shows, with good documentation. The program is supported by the Village government and the community.

The Mayor thanked Barbara for the leadership she has shown. He asked about the highest needs the Council and business community should be aware of in the community.

Ms. Leiber responded that one of the reasons the initiative works so well is due to the team management. She recommended that continued encouragement be given to businesses, churches, and other agencies to invest in this program. Most of what is accomplished is done through donations. Funding agencies look at the investment a community makes in programs such as this. She noted that the Project Team is always asking people for assistance, and if the Council can help facilitate that, it would be very helpful. She said the Home Depot program was the result of the officers requesting assistance for the projects. Ms. Leiber said that the ability to come to the Council for assistance is helpful.

Sgt. Jim Nehls of the Downers Grove Police Department and a member of the project said that they can always use volunteers.

The Mayor said it would be good to get information as to what the volunteers can do and provide that to people who have indicated an interest in getting involved in the community. Ms. Leiber said they could furnish the program brochures to the Village to distribute. The major focus is helping with homework and mentoring of the children. The Mayor asked that she provide information to Karen Mudra. He thanked Ms. Leiber for her efforts.

There being no further questions, Mayor Krajewski closed the public hearing at 6:49 p.m.

6. Consent Agenda

BIL00 -01359 List of Bills Payable: No. 5492, September 2, 2003 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

COR00 -01360 Claim Ordinance: No. 5495, Payroll, August 22, 2003 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01363 Bid: Award $231,287.20 to Lindco Equipment Sales, Inc. for the Supply and Installation of Dump Bodies and Snow Removal Equipment Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases

BID00 -01364 Bid: Award Contract for Fiscal Year 2003-04 to Massie Jet Vac Services for Sewer Jetting and Cleaning Sponsors: Public Works Summary of Item: Bid Amount: $95.00 per hour A motion was made to Approve this file on the Consent Agenda. Indexes: Sewer Jetting

BID00 -01365 Bid: Award $32,776.00 to Burns & McDonnell, Inc. for Public Water System Vulnerability Assessment Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Vulnerability Assessment – Water Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

MOT00 -01362 Motion: Approve SmartSuite Health Insurance Plan Sponsors: Human Resources Summary of Item: This will authorize adoption of the Humana SmartSuite health insurance plan offered to Village employees. Mayor Krajewski thanked Commissioner McConnell for her participation in this issue. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Insurance – Health, Employee

ORD00 -01366 Ordinance: Amend Parking Restrictions on Florence Avenue Sponsors: Parking & Traffic Commission Summary of Item: At their meeting of July 9, 2003, the Parking & Traffic Commission unanimously recommended adoption of certain parking restrictions on Florence Avenue south of Ogden Avenue.

AN ORDINANCE AMENDING PARKING RESTRICTIONS ON FLORENCE AVENUE

ORDINANCE NO . 4528 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Parking Restrictions – Florence

ORD00 -01367 Ordinance: Designate Certain Crosswalks Sponsors: Parking & Traffic Commission Summary of Item: At their meeting of June 11, 2003, the Parking & Traffic Commission unanimously recommended the installation of pedestrian crosswalks on Lee Avenue, Elmore Avenue, Bending Oaks Place and Bending Oaks Court.

AN ORDINANCE DESIGNATING CERTAIN CROSSWALKS

ORDINANCE NO . 4529 A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Crosswalks

RES00 -01369 Resolution: Approve Final Plat of Subdivision for Fairview Oaks Subdivision Sponsors: Plan Commission Summary of Item: At their meeting of August 5, 2003, the Plan Commission unanimously recommended approval of the final plat of subdivision for Fairview Oaks Subdivision.

A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR FAIRVIEW OAKS SUBDIVISION

RESOLUTION 2003 -71 A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Subdivision – Fairview Oaks

8. Mayor’s Report

Mayor Krajewski proclaimed the month of September 2003 as Pediatric Cancer Awareness Month.

The Mayor congratulated Wickes Furniture on their grand opening Friday at Finley Square in Downers Grove.

Mayor Krajewski said that staff is working on an ordinance for an Ad Hoc committee to explore a Performing Arts Center in the Downtown area. The committee would include Downtown Management, the Chamber of Commerce, Dave Humphreys, Willis Johnson, and people with backgrounds in the performing arts. Commissioner Urban will serve as Council liaison. The Mayor said that the Manager would review the previous records on this issue from ten years ago.

Regarding the RFQ for the Curtiss Block, Manager Ginex responded to Commissioner Sandack’s question that the information was to be returned to him on Friday, and he would check with staff as to the status.

Materials to be Received – Minutes

Human Service Commission – June 4, 2003 Joint Meeting of EDC Strategic Planning Committee and Plan Commission – July 28, 2003 Parking & Traffic Commission – July 9, 2003 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Materials to be Received – Monthly Reports

Materials to be Placed on File

9. Manager’s Report

Manager Ginex said that parking rates were increased for the last budget year. He said that staff has received letters from those who use the parking lots. The Village has been working with Metra over the past month, and Metra will help reduce the capital funding expenses for the next several years. Because of that, the fees will be restored back to the previous year’s levels for parking permits and meters.

The Mayor thanked staff for their hard work with Metra. He noted that the Belmont lot is unique in terms of maintenance needs due to the soil conditions.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Public Safety

Commissioner McConnell said that the Public Safety Committee met and focused on the issues and needs of the Fire Department such as the need for a training facility to be used by our Department and those of many surrounding municipalities. They are looking to establish a multi-community task force. In addition, the Fire Department is involved in the Healthy DuPage Initiative to seek grants to help the elderly in the County. They will also be looking at the new promotion law that has been established to determine how that will effect the Village.

The Mayor asked about using Station 4 as a training facility and whether or not that idea has been pursued. He asked where the training classes are being held, and Commissioner McConnell said she believed Stations 5 and 3 are being used. The Mayor then asked about a recent Fire Department purchase from the foreign fire fund. Manager Ginex said he would check on that and provide the information.

Public Services

Commissioner Tully said that the next two Public Services meetings are scheduled for September 10 for Local Transportation Committee, and September 15 for the Stormwater Utility meeting.

12.Council Member Reports and New Business

Commissioner McConnell said the Partnership for Healthier Communities met on August 22. The Safety Fair will be held on October 4 from 10:00 a.m. – 1:00 p.m. at the Recreation Center of the Park District. In addition, they are studying the disaster preparedness for the community as a whole.

The Commissioner noted that the Domestic Violence Task Force will be meeting on September 18 and further information is available at 434-CALL.

Healthier DuPage will take over the car seat program. The Commissioner noted that the Character Counts celebration will be held on Patriots Day, September 13 at 10:00 a.m., Fishel Park. The theme is the Circle of Citizenship honoring the current and past military people.

Commissioner Tully commented on the Ad Hoc Committee to study the performing arts center. He applauds the revival of that idea, particularly with the potential Curtiss Block development. He suggested that it would be an outstanding opportunity for intergovernmental cooperation with Districts 58 and 99 and the Park District. This could be a benefit to multi-governmental bodies.

Commissioner Tully discussed the cooperation with Metra and the decreased parking rates, noting that some might wonder why something similar isn’t being done for the bus transportation fees. He indicated that the Village did ask, however, Metra responded that they do not do that.

The Mayor said he and Commissioner Tully met on Friday regarding partnering with other agencies. He said that there will be a half-day retreat this fall with the various agencies.

Mayor Krajewski announced that the Fine Arts Festival will be held on September 13.

The Mayor also announced that the U.S.S. Nevada is having a reunion at the Double Tree Hotel on September 13 as well. He said he would provide additional information to Commissioner McConnell.

13. Adjournment

Commissioner Tully moved to adjourn. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 7:06 p.m