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August 05, 2003

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – July 15, 2003 Workshop Meeting – July 22, 2003 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

Swearing-In Ceremony – Fire Department

Fire Chief Phil Ruscetti introduced Fred Pajak. Mr. Pajak joined the Fire Department in January 1988. The Village Clerk swore him in as a Fire Lieutenant. His daughter pinned on his badge.

Special Presentation – 2003 Heritage Festival Photo Contest Award Recipients and 4th of July Parade Awards

Mary Scalzetti, Director, Tourism and Events, said there were 81 entries by 19 photographers in the Heritage Festival Photo Contest. She announced the winners and asked the Mayor to make the presentations. The winners are:

1st Place – Bruce Chlevin 2nd Place – Nick Stepp 3rd Place – Bruce Chlevin Honorable Mention – Lou Buttny, Judy Buttny and Debra Hospodar. She thanked the participants. The photos are used in publicity pieces.

Ms. Scalzetti then announced the 4th of July parade winners:

Heritage Award – Belmont Bible Church Council Award – Tiger Automation Community Spirit – Downers Grove Junior Woman’s Club Youth Award – Downers Grove Roadrunner’s Soccer Club Mayor’s Award – Cub Scout Pack 89 C.J. Shoemaker award for best musical presentation – District 99 Band

The Mayor invited the Cub Scouts of Pack 89 to introduce themselves. The Mayor complimented the boys on the work they did on the float for the parade.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

Boy Scouts of Troops 89 and 99 came up and were presented with Village pins for their Citizenship badges.

In response to a comment about the parking meters and commuter lots, the Mayor said that one reason for the increases in the meters relates to the capital projects for Main Street, as well as the Belmont lots. Metra may help with the construction, specifically on Belmont as it relates to the underpass and the rates may return to their original amount.

5. Public Hearings

6. Consent Agenda

BIL00 -01348 List of Bills Payable: No. 5488, August 5, 2003 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

COR00 -01349 Claim Ordinance: No. 5489, Payroll, July 11, 2003 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

COR00 -01350 Claim Ordinance: No. 5491, Payroll, July 25, 2003 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01343 Bid: Award $212,275 to TransChicago Truck Group for Four Freightliner Cabs and Chassis Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases, Public Works – Equipment Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

RES00 -01345 Resolution: Improvement by Municipality Under the Illinois Highway Code Sponsors: Public Works Summary of Item: This will authorize the acceptance from the Illinois Department of Transportation of $75,000.00 in Motor Fuel Tax funds for use in maintaining certain roadways in Downers Grove.

A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE

RESOLUTION 2003 -65 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Motor Fuel Tax

RES00 -01346 Resolution: Appoint an Authorized Agent for the Illinois Municipal Retirement Fund (IMRF) Sponsors: Finance Summary of Item: This will appoint Gregory J. Zimmerman as Authorized Agent for the Illinois Municipal Retirement Fund.

A RESOLUTION APPOINTING AN AUTHORIZED AGENT FOR THE ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF)

RESOLUTION 2003 -66 A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: IMRF

RES00 -01351 Resolution: Authorize Loan Agreement with Downers Grove National Bank Sponsors: Deputy Village Manager Summary of Item: This will authorize a loan agreement for the purchase of cardiac monitor defibrillators.

A RESOLUTION AUTHORIZING EXECUTION OF A LOAN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND DOWNERS GROVE NATIONAL BANK

RESOLUTION 2003 -67 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Fire Department – Cardiac Monitors, Downers Grove National Bank

8. Mayor’s Report

Materials to be Received – Minutes

Joint Meeting of EDC Strategic Planning Committee and Plan Commission – June 9, 2003 & July 14, 2003 Parking & Traffic Commission – June 11, 2003 Plan Commission – July 1, 2003 Public Services Committee – Local Transportation Subcommittee – June 25, 2003 Zoning Board of Appeals – June 25, 2003 A motion was made to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

New Business

The Mayor asked the Village Clerk to read the resolution appointing and reappointing members to Boards and Commissions.

RES00 -01352 Resolution: Appointments and Reappointments to Boards and Commissions Sponsors: * Mayor *Summary of Item: * This will confirm the following appointments:

HUMAN SERVICE COMMISSION Reappoint Sonja Cimera and John Page for terms expiring April 30, 2006 Appoint Michael J. Kubes II for a term expiring April 30, 2006 Appoint Barbara Ryan and Karen Chyna for terms expiring April 30, 2005

LIBRARY BOARD OF TRUSTEES Reappoint Kathleen DiCola for a term expiring April 30, 2009 Appoint Thomas Read for a term expiring April 30, 2004

LIQUOR COMMISSION Reappoint Marilynn Gerloff for a term expiring April 30, 2006 Appoint Robert Barnett and Sean Durkin for terms expiring April 30, 2006, and Kelly Dietrich for a term expiring April 30, 2004

A RESOLUTION APPOINTING AND REAPPOINTING MEMBERS TO BOARDS AND COMMISSIONS

RESOLUTION 2003 -68 The Mayor thanked Commissioner McConnell for her recommendations for the Human Service Commission.

Commissioner McConnell said that two of the members were reappointments to the Human Service Commission. They were instrumental in looking at youth issues and surveys for Character Counts. There were also three new appointments. They have expertise in youth related and domestic violence issues.

Commissioner Tully said that Ms. DiCola has served on the Library Board for six years, and has a Masters in Library Sciences, and Mr. Read is a new appointment and has background of thirty years in a variety of positions in education. He thanked them for serving.

Thomas Read, 5426 Brookbank, thanked Commissioner Tully and the Council for the appointment. He is impressed with the way the Council handles its paper work. He said he has lived in Downers Grove for 21 years and he is delighted to have this opportunity to serve the community.

Commissioner Sandack interviewed applicants for the Liquor Commission and said there were three new people appointed, and one reappointment. He said it is a group of diverse, well educated people who will add talent to an already solid board. He thanked all of them for their community service.

The Mayor said they will be working on the Planning and Zoning Board of Appeals next. *A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Boards and Commissions

Materials to be Placed on File

9. Manager’s Report

Manager Ginex announced that Police Chief Porter was named Chair of the Felony Investigation Assistance Team (FIAT) and will serve in that capacity for two years. FIAT is made up of 14 municipalities in the County. He congratulated Chief Porter on this appointment.

The Manager then announced the newsboxes which have been installed in nine locations in the Village. They are at a minimal cost to the Village since the publishers will be responsible for the purchase of the compartments.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Public Safety

Commissioner McConnell said the Public Safety Committee met this evening and worked on a Mission Statement, as well as reviewing the needs and trends for the Fire and Police Departments. She asked that the Council review these. In regard to the Fire Department, they will participate with Healthy DuPage working with senior citizens. There may be an opportunity to apply for grant funding at the County level. The Commissioner said they also identified the need to look at fire prevention safety issues in the community. In addition, the amount of overtime spent this year as compared to last year has been significantly reduced. In regard to the Police Department, she reviewed some of the programs in place for the elderly, and discussion about possibly reinstituting the Citizens Police Academy. She said an issue for the Police Department is FLMA which creates staffing issues for the Department. There was also discussion regarding asset forfeiture concerning 21 or 22 vehicles which are in the Department’s possession. This creates storage problems until they can be sold. She said this needs to be reviewed. Commissioner McConnell said they also discussed the police needs for the downtown area, including congregating of youth in the area since there is no place for them to go. She added that recent laws have been passed to require more data collection by the police. The CAD system will be helpful with this. Finally, they discussed supporting programs for the prevention of domestic violence in the County. Their next meeting will be on September 2 and will focus on the Fire Department.

In response to Mayor Krajewski, Manager Ginex said the Fire Department has hired three new officers which has helped in reducing overtime costs.

Finance

Commissioner Zabloudil said the Finance Committee met and discussed transfers from the General Fund to the Downtown TIF . In addition, they reviewed the status of the audit and GASB 34 , as well as the fund balance and the need to continue to study reserves and options regarding funds available above projected expenses.

Public Services

Commissioner Tully said that Public Services Committee met twice last week. The Local Transportation subcommittee met to continue the discussion of Grove Commuter Shuttle’s future. They have been gathering information. He said that in 1996 the cost per commuter rider was $67.00 and currently it is in excess of $110 per rider per month. Ridership is going down and costs are going up. The Committee is trying to identify ways to increase riders, such as service awareness, location of routes, marketing and promotion, etc. Ads have been running on the cable network about the shuttle and information is available on the Village’s web site. Alternatives include the possibility of having PACE take over the system completely. The goal is to have a comprehensive report to the Council with recommendations and alternatives in time for the January budget meetings. The next meetings are scheduled for August 18 and September 10.

Commissioner Tully said the Stormwater Utilities Committee met and discussed the possibility of a stormwater utility in the Village. They are now moving into the phase of debating the pros and cons of a utility and, if one makes sense, what it should look like. Presentations were made by AMEC and Clark Dietz & Associates. The recommendation is to look at updating the stormwater master plan. The next meetings are scheduled for August 13 and September 15.

12.Council Member Reports and New Business

Commissioner Sandack said he was approached by a resident regarding an environmental commission or board. He thought it might be time to look at this and begin to accept applications from residents.

The Mayor asked that staff poll local communities on this and report back to the Council.

Commissioner Tully said that the Village had an Environmental Committee in the past.

Commissioner Schnell asked if it would be possible to speak to METRA to revisit the northwest corner on Belmont near the school for the parking. She would like to see them address the residents’ concerns on this issue.

Commissioner McConnell said she would support an Environmental Commission. She also supports the concept of reviewing the northwest corner by METRA . She noted that there is a Character Counts Coalition meeting tomorrow evening at 7:00 p.m.

Commissioner Tully said he was told the Environmental Commission expired due to lack of work. Regarding the parking lot issue, he has not been convinced that the parking lot in question for the north side of Belmont on the west side is necessary. He supports looking at this as well. The Commissioner then pointed out that in the August 1, 2003 Tempo section of the Chicago Tribune there was an article on the best downtowns in suburbia, and Downers Grove was rated in the top 10. He said that the paper said many things have happened in the downtown area in the past five years, and that by next summer downtown Downers Grove should be booming.

The Mayor asked staff to query communities around to determine Environmental Committees in the area and their responsibilities.

The Mayor said he met with METRA on Monday and they will be in touch with the Village Manager regarding dates to get the Task Force together. In addition, they said that USR will need two more months to put the bid documents together. They anticipate a spring ground breaking.

Mayor Krajewski said the Education Foundation of District 58 is having a fall fundraiser on September 23 at 4:30 and 7:30 with the Kelly Miller circus. Tickets are on sale now.

13. Adjournment

Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(1) of the Open Meetings Act to consider personnel, Section 2©(3) of the Open Meetings Act to consider the selection of a person to fill a public office, and Section 2©(11) of the Open Meetings Act to consider litigation. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 7:25 p.m