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January 07, 2003

Mayor Krajewski called the Budget Workshop meeting of the Village Council of the Village of Downers Grove to order at 6:35 p.m. in the Committee Room of the Village Hall.

Present:Mayor Brian Krajewski; Commissioners Marilyn Schnell, Thomas Sisul, Sue McConnell, Martin Tully, Mark Zabloudil; Village Manager Riccardo Ginex; Deputy Village Manager for Administration David Van Vooren; Director of Public Works Jack Bajor; Assistant to the Village Manager Mike Baker; Acting Finance Director Trisha Steele; Stormwater Administrator Jon Hall; Assistant Director for Engineering Mike Millette; Assistant Director for Operations, Public Works Bob Schiller; Deputy Village Manager for Operations Brian Pabst

Absent:Commissioner Michael Gilbert

AGENDA

Claim Ordinance No. 5462. Mayor Krajewski asked if there were any questions on the Claim Ordinance. Hearing none, he asked for a motion to approve Claim Ordinance No. 5462.

Commissioner Sisul moved to approve the Claim Ordinance. Commissioner Schnell seconded.

VOTE :YEA – Commissioners Sisul, Schnell, Zabloudil, Tully, McConnell Mayor Krajewski NAY None

Mayor Krajewski declared the motion carried.

Administrative Expense Allocation – Water and Parking Funds. Deputy Van Vooren discussed these funds. There has been a shift in the philosophy of allocation of expenses to these funds. In the past, staff has allocated the administrative expenses by assigning a certain percentage of an individual’s total salary and benefits to the enterprise fund. Staff is proposing assigning a percentage of the total budgeted cost for each department to each enterprise fund.

The Council reviewed an exhibit, “Allocation of Administrative Expense.” In determining the amounts to be allocated, the Budget Team received input from the Police and Public Works departments. The reallocation of funds to these enterprise funds will send money back to the General Fund. If funds are withdrawn, rates would have to be adjusted or services reduced.

The Mayor said he felt the enterprise funds should pay for themselves. He said the Council needs to decide if the funds should be self-sustaining.

Commissioner Tully asked if there are any guidelines for allocation.

Acting Finance Director Trisha Steele said there are no best practice guidelines but the programs are very well defined. Staff will research other guidelines.

There was a discussion of including general tax dollars in parking lot maintenance.

Commissioner McConnell said staff needs to document how they arrived at the rationale for the fees.

The Mayor asked how the old figures for Public Works compared with the new percentages.

Discussion of Stormwater Utility Fee Implementation Process. Commissioner Tully described the rationale for this fee including the cost of maintaining the infrastructure as well as new requirements from state and federal unfunded mandates. This can be funded through the General Fund or a Stormwater Utility as a dedicated source of funding. Questions involve implementing a user charge in which one would pay on the amount of impervious area in one’s lot, stormwater as an individual vs. a Village issue as well as long term needs and determining what body should handle the task and report back to Council.

Director of Public Works Jack Bajor spoke about the lack of funds to fix problems in the Watershed areas. Jon Hall, Stormwater Administrator, discussed the needs including maintenance, planning, capital projects, streambank stabilization, permitting, etc.

Commissioner Tully said the Council needs to decide what body is to handle this issue, whether it be the Council, Stormwater Oversight Committee, or a separate task force. Manager Ginex asked about a timetable for implementation. It was the consensus of the Council to direct the staff to do a study and report back within 1-2 months.

Ms. Steele reviewed the current fees.

The Mayor said he felt the Public Services Committee should handle this with the present staff as they are familiar with the topic. Council and Mr. Bajor discussed the role of the Stormwater Oversight Committee as it relates to this issue. Commissioner Tully asked that the Village Attorney look into a change of duties for the Stormwater Oversight Committee.

Marilynn Gerloff, 4241 Highland, said she felt a Task Force needed to be put together.

Dave Tatterson, 1240 Gilbert, said he felt it was an additional real estate tax. He said he has a flooding problem on a regular basis. He feels this is an impossible mission and the Village will be creating a bureaucracy that is going to waste tax dollars.

Chris Fregeau, 1918 Elmore, said she felt, based on the items in the packet, that it is relatively inexpensive.

Andrew Clark, 1226 62nd Street, said the Stormwater Oversight Committee has expertise and is being sold short. The Mayor said they would have input.

William Waldack, 1409 Willard Place, said he would be skeptical about establishing a utility fee. He questioned the need to bill $2-3 more per month. He said he feels an ad hoc committee is best with staff involvement.

Mike Millette, Assistant Director for Engineering, Public Works, addressed unfunded mandates. EPA estimates $9-10 per year more toward mandates that will be taken away from the Village funds.

Ms. Fregeau clarified that the utility would address present, past and future needs.

ADJOURNMENT

Commissioner Sisul moved to go into Executive Session pursuant to Section 2©(1) of the Open Meetings Act to consider personnel and pursuant to Section 2©(11) to consider litigation.

Commissioner Schnell seconded.

VOTE :YEA – Commissioners Sisul, Schnell, Zabloudil, Tully, McConnell Mayor Krajewski NAY None

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 8:22 p.m.

April K. Holden Village Clerk