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December 03, 2002

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Michael Gilbert, Commissioner Thomas Sisul, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – November 19, 2002 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

Mayor Krajewski introduced St. Mary’s 4th grade Boy Scouts of Pack 89 and welcomed them to the meeting.

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

Carolyn Mitrius, 5704 Pershing, asked about the status of the DuPage Water Commission loan implementation agreement. Manager Ginex said the implementation agreement has been forwarded on to the Water Commission, and a meeting is set for Monday. The Mayor said they also have a conference call scheduled on Thursday with the IEPA , USEPA and state representatives.

5. Public Hearings

Tax Levy 2002-03 Mayor Krajewski called the public hearing to order at 6:40 p.m. He said this public hearing has been called by the Village Council pursuant to the Illinois Truth in Taxation Law to consider the prosed 2002 tax levy of the Village of Downers Grove. Notice of this hearing was published in the Downers Grove Reporter and a copy of the notice and the proof of publication have been presented and are made a part of the official record of this hearing.

The Mayor then introduced Trisha Steele, Acting Financial Services Director, to summarize the proposed 2002 tax levies.

Acting Financial Services Director Trisha Steele provided an explanation of the proposed levy, then reviewed the published public hearing notice. The proposed taxes of $7,400,231 represents all the taxes to be levied, but not the debt. This includes the police, fire, pensions and library. The Village is required to include the entire debt service amount and compare it to what was actually levied last year. She said many residents called upon seeing the public hearing notice and were upset with the figures, thinking there was an increase in property taxes. As for the property taxes she noted that Village property values have increased and additional properties have been annexed into the Village which is reflected in the property tax levy increase from the prior year.

Commissioner McConnell clarified that the publication of the tax levy notice is the maximum amount that they can do, however they do not have to act on the maximum amounts.

The Mayor said the actuary determines the rate for the Police and Fire Pension. This year the Village chose to levy the same rate as last year. He noted that the Village has the 3rd lowest property tax levy in DuPage County. He also noted that the Village has annexed 300 additional homes into the Village which will also require added Village services. Mayor Krajewski said the Village’s property tax levy is about 40% of the average of the surrounding communities.

There being no further discussion or questions regarding the tax levy from the Council or the public, the Mayor adjourned the public hearing at 6:49 p.m.

6. Consent Agenda

COR00 -01094 Claim Ordinance: No. 5457, Payroll, November 29, 2002 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01095 List of Bills Payable: No. 5458, December 3, 2002 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A Passed The Consent Agenda

A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

ORD00 -01108 Ordinance: Vacate a Certain Portion of a Public Right-of-Way Bounded by 5808 & 5820 Bunning Drive Sponsors: Plan Commission Summary of Item: At their meeting of November 5, 2002, the Plan Commission unanimously recommended approval of an ordinance vacating a portion of an unimproved and unnamed right-of-way bounded by 5808 and 5820 Bunning Drive.

AN ORDINANCE VACATING A CERTAIN PORTION OF A PUBLIC RIGHT -OF-WAY IN THE VILLAGE OF DOWNERS GROVE (AN UNNAMED RIGHT -OF-WAY BOUNDED BY 5808 & 5820 BUNNING DRIVE )

ORDINANCE NO . 4461 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Vacation, Vacation – Alley

RES00 -01109 Resolution: Authorize Execution of an Agreement with Government E-Management Solutions, Inc. (GEMS) A motion was made by Commissioner Gilbert, seconded by Commissioner Zabloudil, to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: SCI Software, Government E-Management Solutions, Inc.

ORD00 -01110 Ordinance: Amend the Liquor Control Ordinance Sponsors: Liquor Commission Summary of Item: This will amend certain provisions of the liquor code related to liquor advertising.

AN ORDINANCE AMENDING THE LIQUOR CONTROL ORDINANCE

ORDINANCE NO . 4462 A motion was made by Commissioner Zabloudil, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Liquor Ordinance Amendments

RES00 -01112 Resolution: Authorize Submittal of a Grant Agreement Application to the Illinois Department of Commerce and Community Affairs (Search & Rescue Dog Program) Sponsors: Fire Department and Finance Summary of Item: This will authorize submittal of a Grant Agreement by the Village to the Illinois Department of Commerce and Community Affairs in the amount of $67,000.00 for the start-up and initial firt year costs of a search and rescue dog program for the Downers Grove Fire Department. Mayor Krajewski said that some Commissioners have requested additional information on this Resolution. He asked for a Motion to Table this matter. A motion was made by Commissioner Schnell to Table Indefinitely this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Fire Department – Search & Rescue Dog Program

ORD00 -01113 Ordinance: Amend Certain Licensing Provisions Sponsors: Village Attorney Summary of Item: This will make amendment to Chaper 8 concerning certain licensing provisions and the appeal process.

AN ORDINANCE AMENDING CERTAIN LICENSING PROVISIONS

ORDINANCE NO . 4463 A motion was made, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Licensing Provisions

ORD00 -01114 Ordinance: Amend Taxicab License Fees Sponsors: Village Attorney Summary of Item: This will amend certain taxicab provisions and will raise taxicab license fees form $15.00 to $50.00.

AN ORDINANCE AMENDING TAXICAB LICENSE FEES

ORDINANCE NO . 4464 A motion was made by Commissioner Tully, seconded by Commissioner Sisul, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Taxi Program

RES00 -01115 Resolution: Authorize Execution of a Boundary Line Agreement with the Village of Woodridge Sponsors: Village Attorney Summary of Item: This will authorize a Boundary Line Agreement between the Village of Downers Grove and the Village of Woodridge.

A RESOLUTION AUTHORIZING EXECUTION OF A BOUNDARY LINE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE VILLAGE OF WOODRIDGE

RESOLUTION 2002 -100 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Boundary Line Agreement, Village of Woodridge Materials to be Received – Minutes

Library Board – October 23, 2002 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Materials to be Received – Monthly Reports

Materials to be Placed on File

9. Manager’s Report

Manager Ginex said that the DuPage County Stormwater Management Committee met this morning and restored the Village’s full waiver status. The Village met all the conditions set forth in the probationary period. Manager Ginex thanked the staff for the work they did this past year to accomplish this.

10. Attorney’s Report

Future Active Agenda

11. Committee Standing Reports

Commissioner Zabloudil said the Finance Committee met this evening and discussed the budget update. All departments submitted their budget requests and they will have an aggregate number available shortly. The Budget committee will be scheduling meetings with all of the departments after the new year. A revised budget will be submitted for further review. The Committee also discussed the IMRF contributions to make sure the funds are allocated to individual departments. Regarding banking services, Commissioner Zabloudil said they received notice that the advisor for the Police and Fire Pension will be resigning in February of 2003. The Boards will then go out with an RFP for a replacement. In regard to obtaining a collection agency, the Committee discussed an RFP for requesting those services. In addition, the Committee discussed refinancing the $4.5 million short-term loan which expires in February 2003. New Business items included an update on the BFI proposal and the GASB34 recording.

The Mayor asked if the Village has a collection agency presently. Attorney Petrarca said that the contract is about to expire. The Mayor said he spoke with the Manager and Attorney with regards to the collection agency adding their fees on to the collections. Attorney Petrarca said they are looking into that.

Commissioner Sisul asked about the fees for the money manager for the pension funds and whether that has been considered for the Village funds as well. Commissioner Zabloudil said they will look into that as well.

12. Council Member Reports and New Business

Commissioner Tully expressed his appreciation and congratulations to Jack Bajor and John Hall to get the Village back on track regarding the Stormwater waiver status and administration. He also thanked the public for coming out to the Hospitality Day parade.

Commissioner McConnell added her congratulations to staff on the Stormwater waiver status, and thanked Commissioners Tully and Schnell for their work on this issue as well. The next step is to keep that moving forward. She thanked the public for attending Hospitality Day. The Commissioner asked that the Council review the budget timeline in regard to the meetings scheduled for March. She then thanked Bob Schiller and the Public Works Department for their hard work this week in snow removal.

Commissioner Schnell echoed congratulations to Jack Bajor, John Hall and the Public Works staff for their work in fulfilling the requirements for full waiver status. She said that to the public it means quicker turnaround for the permitting process involving stormwater issues.

Commissioner Sisul added his appreciation for the work done by everyone to bring the Village back to full waiver status. He also congratulated the Public Work staff on the excellent job they did in clearing the streets. One resident complained that the streets were cleared too often, which was the first time he received that kind of complaint.

Mayor Krajewski congratulated Jack Bajor, John Hall and the staff for the fine job they did. He noted that there are still 17 outstanding files left to be cleared.

13. Adjournment

Commissioner Sisul moved to adjourn. Commissioner Gilbert seconded.

VOTE : YEA – Commissioners Sisul, Gilbert, Zabloudil, Tully, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 7:05 p.m