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November 19, 2002

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:37 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Michael Gilbert, Commissioner Thomas Sisul, Commissioner Martin Tully and Mayor Brian Krajewski Absent: Commissioner Marilyn Schnell and Commissioner Mark Zabloudil Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – November 5, 2002 Workshop Meeting – November 12, 2002 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

Introductions

Mayor Krajewski noted the presence of a group of Scouts and asked them to come up and identify themselves. They attend Whittier and Herrick Schools and were members of Troop 9 from the First Presbyterian Church working on their Citizenship and Communication badges. Dan Cozza, Scout Master, said he would like to see a hardware store downtown. Mr. Cozza asked about the status of the open burning ordinance. Mayor Krajewski said the Public Safety has met and a draft ordinance will be presented at the December 10 Workshop.

Commissioner Sisul said there will be recommendation to use outdoor fireplaces which are of an approved nature and use properly seasoned firewood. If anyone wanted to have a bonfire or pit fire they would have to get a permit. He added that the purpose is to be sure that residents take proper safety precautions. The Mayor added that people will no longer able to burn grass and garbage, and pretend they’re using the fire to cook food.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

There were none.

5. Public Hearings

6. Consent Agenda

COR00 -01092 Claim Ordinance: No. 5455, Payroll, November 15, 2002 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01093 List of Bills Payable: No. 5456, November 19, 2002 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

Passed The Consent Agenda

A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski

7. Active Agenda

ORD00 -01099 Ordinance: 2003 Heritage Festival Sponsors: Tourism and Events Commission Summary of Item: This will establish the procedures for the 2003 Downers Grove Heritage Festival.

AN ORDINANCE REGARDING THE 2003 HERITAGE FESTIVAL

ORDINANCE NO . 4458 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski Indexes: Heritage Festival 2003

ORD00 -01101 Ordinance: Approve a Lot Split with Exception for Lot Depth for 6600 Fairview Avenue and 403 66th Street Sponsors: Plan Commission Summary of Item: At their meeting of October 1, 2002, the Plan Commission recommended to approve a lot split with an exception with regard to lot depth for the property commonly known as 6600 Fairview Avenue and 403 66th Street.

AN ORDINANCE APPROVING A LOT SPLIT WITH AN EXCEPTION WITH REGARD TO LOT DEPTH FOR THE PROPERTY COMMONLY KNOWN AS 6600 FAIRVIEW AVENUE AND 403 66TH STREET

ORDINANCE NO . 4459 A motion was made by Commissioner Gilbert to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski Indexes: Lot Split

ORD00 -01102 Ordinance: Amend Traffic Provisions at the Intersection of Linscott Avenue and Franklin Street Sponsors: Parking & Traffic Commission Summary of Item: At their meeting of October 9, 2002, the Parking & Traffic Commission recommended 5:1 placing yield signs at the intersection of Linscott Avenue and Franklin Street to regulate traffic such that motorists on Linscott Avenue must yield to Franklin Street motorists.

AN ORDINANCE AMENDING TRAFFIC PROVISIONS AT THE INTERSECTION OF LINSCOTT AVENUE AND FRANKLIN STREET

ORDINANCE NO . 4460 A motion was made, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski Indexes: Yield – Linscott Avenue

RES00 -01091 Resolution: Authorize Execution of an Agreement with Tim Hart (Hart’s Garage Relocation Assistance) Sponsors: Manager’s Office Summary of Item: This will authorize an agreement between the Village of Downers Grove and Tim Hart to provide Hart’s Garage relocation funding in an amount up to $315,000.00.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND TIM HART

RESOLUTION 2002 -96 A motion was made by Commissioner Tully, seconded by Commissioner Sisul, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski Indexes: Relocation

MOT00 -01105 Motion: Estimate 2002 Tax Levy Sponsors: Deputy Village Manager Summary of Item: This will estimate the 2002 Village aggregate levy. This will be the subject of a public hearing on December 3, 2002.

Motion to find and determine that the aggregate levy for the Village of Downers Grove, as defined in the Illinois Truth and Taxation Law, estimated to be necessary to be raised by taxation for 2002 upon the taxable property in Downers Grove is $9,768,472. This amount is based upon an estimated levy of $1,474,000 for corporate and police; $1,360,000 for fire; $632,50 for police pension; $1,158,600 for fire pension; $2,845,136 for library operating; $681,251 for library debt service; $268,705 for Fairview Avenue debt service; $379,065 for Central Business District 1999 Series debt service; $403,719 for Central Business District 2000 Series debt service; and $300,763 for Central Business District 2001 Series debt service; and $264,733 for Central Business District 2002 Series debt service. The estimated levy for Special Service Area #1, Brick Street Special Service Area, is $7,424. The estimated levy for Special Service Area #2, CBD Special Service Area, is $220,500. The estimated levy for Special Service Area #3, Prince Pond Special Service Area, is $8,671. A public hearing will be held on these proposed levies on December 3, 2002 at 6:30 p.m. in the Village Council Chambers. The adoption of the proposed levies will be held on December 17, 2002 at 6:30 p.m. in the Village Council Chambers. A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Accept this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski Indexes: Tax Levy – 2002/03

8. Mayor’s Report

Proclamations

The Mayor recognized Jim Russ’s significant contributions to the community, and applauded the selection of Jim Russ as Good Samaritan Hospital’s Good Samaritan of the Year.

Mayor Krajewski proclaimed November 19, 2002 as Downers Grove South Girls Volleyball Day and congratulated the Mustangs for their hard work, dedication and sportsmanship. He congratulated them for winning the State Championship. He invited them to attend the December 1st Hospitality Day Parade.

Materials to be Received – Minutes

Parking & Traffic Commission – October 9, 2002 Plan Commission – October 1, 2002 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski New Business

Commissioner Sisul moved to waive the one-week waiting period to consider new business. Commissioner Gilbert seconded the Motion

AYES : Commissioners Sisul, Gilbert, Tully, McConnell, Mayor Krajewski

Mayor Krajewski declared the Motion carried. The Village Clerk read a Resolution appointing Michael Riordan as Chairman of the Economic Development Commission.

RES00 -01104 Resolution: Appointment to the Economic Development Commission Sponsors: Mayor Summary of Item: This will appoint Michael Riordan as Chairman of the Economic Development Commission

A RESOLUTION APPOINTING MICHAEL RIORDAN AS CHAIRMAN OF THE ECONOMIC DEVELOPMENT COMMISSION

RESOLUTION 2002 -97 Mayor Krajewski said that the outgoing chairman, Phil Cullen, has been appointed Chairman of the Downers Grove Chamber of Commerce. He congratulated Phil Cullen on his hard work and leadership in the community. He added that the Economic Development Commission is doing an outstanding job. A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Tully and Mayor Krajewski Indexes: Boards and Commissions

9. Manager’s Report

Manager Ginex said that on Thursday morning from 5:00 a.m. – 7:00 a.m., NBC will be broadcasting from Dali’s for their Breakfast in the Burbs segment.

10. Attorney’s Report

Future Active Agenda

ORD00 -00373 Ordinance: Refund of GO Bonds Series 1996 and 2000 Sponsors: Finance Indexes: General Obligation Bond – Refund

11. Committee Standing Reports

Public Safety Committee

Commissioner Sisul thanked those who attended the Public Safety meeting last Wednesday regarding the discussion of the outdoor burning Ordinance. He said they heard from people with asthmatic problems, as well as someone who has background with the Environmental Protection Agency. After discussion, the recommendation was to change the Ordinance to allow fireplaces in a controlled situation, and use of only fireplaces that are manufactured for that purpose. There would be no below ground burning. Another requirement was that adequate safety precautions be taken by the residents.

Commissioner Sisul said the committee also discussed changes to the Sprinkling Ordinance. The review of the existing ordinance by the Village Attorney pointed out that a reasonable interpretation of the existing Ordinance would not require sprinkling buildings based upon change of ownership. However, change of use would have to be considered. He said that it is often impractical and possibly detrimental to try and make drastic or dramatic changes in requirements that might cause the destruction of the building itself in order to provide sprinkling.

Finance Committee

Commissioner McConnell said the Finance Committee met and discussed a status report for the month. She said that they are working hard to get information regarding monthly trends. Regarding the budget process, they are looking at a zero based balance activity. Directors are being asked to submit their budgets with information on a case-by-case and item-by-item basis. She said that the Village has more options as a Home Rule based community. She added that staff remains concerned about not providing the flexibility of having some movement of the tax levy, whether the two cents, or the four cents. She said she favored looking at other opportunities.

Commissioner McConnell said there was also discussion about banking services and the reserve funds, and possibly a better means of protecting those funds.

Regarding collection agency services, they are looking at options that would be available and hope to bring more information to the Council in January. She then said that part of the financing of the CAD system which was approved, included laptops. The invoice has come in at $50,000 for 83 laptops. Although it has been approved, staff wanted to bring it back to the Council for further approval since it was a high figure.

Public Services Committee

Commissioner Tully said Public Services will be meeting on November 26 at Village Hall at 5:00 to discuss budget recommendation regarding stormwater management.

12. Council Member Reports and New Business

Commissioner Tully congratulated the Downers Grove South Girls volleyball team for winning the State Championship. He then thanked everyone who attended the 2nd Annual 911 Walkathon at Downers Grove North. Many high school students participated.

Commissioner McConnell thanked the sponsors of the Walkathon, noting they raised more than $2000 which will go to local charities.

Commissioner Sisul thanked everyone who attended the Downers Grove Noon Lions Club Wine Auction last week.

Commissioner Gilbert said there were 218 days to Heritage Festival 2003. He said the Motion regarding the tax levy does not change the tax structure in the Village at this time whatsoever.

Mayor Krajewski said he received the final Intergovernmental Agreement signed by all parties for the Belmont Underpass. The cost of the project is $36.2 million and the funding has been broken out between the Illinois Commerce Commission, METRA , Burlington-Northern, and the Illinois Department of Transportation. No dollars are committed by the Village of Downers Grove.

13. Adjournment

Commissioner Sisul moved to adjourn to Executive Session pursuant to Section 2©(1) of the Open Meetings Act to consider personnel. Commissioner Gilbert seconded.

VOTE : YEA – Commissioners Sisul, Gilbert, Tully, McConnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 7:12 p.m