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October 16, 2001

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Michael Gilbert, Commissioner Thomas Sisul, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Non Voting: Village Clerk April Holden, Village Manager Riccardo Ginex and Village Manager Riccardo Ginex

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

Special Presentation

Mayor Krajewski introduced Chief Porter of the Downers Grove Police Department. Chief Porter made a presentation to Tim Hart and his staff at Hart’s Garage for his generosity in donating time and resources to renovate an ambulance for the SWAT team. Mr. Hart and staff have also worked on the DARE vehicles. SWAT Commander Dean Kalmar presented a plaque of appreciation to Tim Hart. Mr. Hart expressed his appreciation for the award, stating he did it in appreciation to the Police Department for its dedication to the community.

The Mayor asked that the photograph be placed on the Village’s website.

3. Minutes of Workshop and Council Meetings

Executive Session for Approval Only – September 18 & September 25, 2001 Council Meeting – October 2, 2001 Council Workshop Meeting – October 9, 2001 Executive Session Minutes for Release – 2/13/95, 3/6/95, 3/13/95, 10/30/95, 10/20/97, 6/29/98, 7/13/98, 7/20/98, 9/14/98, 10/5/98, 11/16/98, 1/18/99, 1/25/99, 2/8/99, 2/10/99, 2/11/99, 2/13/99, 2/20/99, 8/2/99, 11/16/99, 11/23/99, 1/11/00, 1/18/00, 2/1/00, 3/14/00, 3/28/00, 5/23/00, 6/13/00, 711/00, 9/12/00, 12/12/00, 12/19/00, 1/2/01, 1/16/01, 1/23/01, 5/15/01, 6/19/01, 7/3/01

There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

B. Comments and Questions on General Matters

Dave Tatterson, 1240 Gilbert, asked about the negotiations for the landbank. He said that he thought Mr. Rosol was offering $1.4 million for the properties; however, the figure he saw last week was $365,000 less. He asked for an explanation for that discrepancy.

The Mayor said the Council wanted Mr. Rosol to remove one of the units in the complex and asked that more work be done regarding the gates and drawings. The Council said scaling down the size of the development reduces the sales price. He said they are still negotiating.

5. Public Hearings

There were none.

6. Consent Agenda

COR00 -00644 Claim Ordinance: No. 5401, Payroll, October 5, 2001 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -00645 List of Bills Payable: No. 5402, October 16, 2001 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -00647 Bid: Reimburse Downers Grove Park District for Cost of McCollum Park Parking Lot Repairs in the Not-to-Exceed Amount of $30,550.48 Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Water Tank-67th Street, Water Tower-McCollum Park

BID00 -00648 Bid: Award a Contract to Bollinger, Lach and Associates, Inc. in the Not-to-Exceed Amount of $70,000 for Detention Facility Professional Services, Project #06-01 Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Stormwater Detention

BID00 -00649 Bid: Award $19,900 to Woodard & Curran, Inc. for SCADA Control for 67th Street Elevated Tank Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Water Tank-67th Street, Water Tower-McCollum Park

BID00 -00650 Bid: Award $23,274 to Kustom Signals, Inc. for Six In-Car Video Systems Sponsors: Police Department A motion was made to Approve this file on the Consent Agenda. Indexes: Police Equipment Passed The Consent Agenda

A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

MOT00 -00651 Motion: Authorize Change Orders #2 & #3 for the 2001 Sidewalk Improvements, Project #02-01 Sponsors: Public Works Summary of Item: This will authorize Change Order #2 in the amount of $121,849.42 for additional storm sewer improvements associated with the 2001 Sidewalk Improvement Program (Capital Project #02-01). In addition, Change Order #3 shall authorize an extension to the original contract deadline to April 30, 2002 to allow for completion of the additional work.

Motion to approve Change Order #2 in the amount of $121,849.42 to conduct additional storm sewer improvements in relation to the 2001 Sidewalk Improvement Program (Capital Project #02-01) and to approve Change Order #3 extending the contract deadline until April 30, 2002 so as to complete restoration work as recommended by the Director of Public Works. The Village Manager and staff are authorized to take such actions as may be necessary to carry our the terms of this motion. Commissioner Gilbert asked if Public Works staff had been able to look into ways to limit the soil erosion.

Jack Bajor, Public Works Director, said they had. The most promising solution is to hydroseed the area. They will look at opportunities for narrow siltation fencing as well. A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Approve this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Storm Sewers, Sidewalk Improvements – 2001

MOT00 -00652 Motion: Authorize Change Order #1 to Lindley-Washington Storm Sewer Improvements, Project #10-99 Sponsors: Public Works Summary of Item: Motion to approve Change Order #1 in an amount not to exceed $25,699.63 to conduct Hickory Court ditch improvements in relation to the Lindley-Washington Storm Sewer Improvement Project (Capital Project #10-99) as recommended by the Director of Public Works. The Village Manager and staff are authorized to take such actions as may be necessary to carry our the terms of this motion. A motion was made by Commissioner Gilbert, seconded by Commissioner Zabloudil, to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Storm Sewers, Hickory Court Ditch

RES00 -00653 Resolution: Authorize Submittal of Grant Application to the DuPage Mayors and Managers Conference for FY 2003 Surface Transportation Program re: Modernization of Traffic Signal at Finley and Brook Sponsors: Public Works Summary of Item: This will authorize submittal of Grant Application FY 2003 Surface Transportation Program (STP) by the Village to the DuPage Mayors and Managers Conference for financial assistance in funding modernization of a traffic signal at Finley Road and Brook Drive.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE DUPAGE MAYORS AND MANAGERS CONFERENCE FOR FY 2003 SURFACE TRANSPORTATION PROGRAM

RESOLUTION 2001 -84 A motion was made by Commissioner Zabloudil, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: STP Funding

RES00 -00655 Resolution: Authorize Submittal of Grant Application to the DuPage Mayors and Managers Conference for FY 2003 Surface Transportation Program re: Maple Avenue Bikeway Connector Sponsors: Public Works Summary of Item: This will authorize submittal of Grant Application FY 2003 Surface Transportation Program (STP) by the Village to the DuPage Mayors and Managers Conference for financial assistance in funding a Maple Avenue Bikeway Connector.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE DUPAGE MAYORS AND MANAGERS CONFERENCE FOR FY 2003 SURFACE TRANSPORTATION PROGRAM

RESOLUTION 2001 -85 A motion was made by Commissioner Schnell to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: STP Funding

RES00 -00658 Resolution: Amend Employee Adminstrative Rules and Regulations re: Administrative Leave Sponsors: Human Resources Summary of Item: This will authorize certain amendments to Section 4.8 of the Village of Downers Grove Employee Administrative Rules and Regulations concerning Administrative Leave requirements dated October 16, 2001.

A RESOLUTION AMENDING THE EMPLOYEE ADMINISTRATIVE RULES AND REGULATIONS OF THE VILLAGE OF DOWNERS GROVE , ILLINOIS

RESOLUTION 2001 -86 A motion was made, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Administrative Rules and Regulations

ORD00 -00660 Ordinance: Authorize School Bus Movement from Main Street to Kenyon and Blanchard Streets Sponsors: Parking & Traffic Commission Summary of Item: At their meeting of September 14, 2001, the Parking & Traffic Commission unanimously recommended adoption of an ordinance which will allow school buses to make right turns off of Main Street onto both Kenyon and Blanchard Streets. Other vehicles except school buses traveling in a northerly direction will continue to be prohibited from turning right off of Main onto these streets during the hours of 6:00 a.m. to 9:00 a.m. except Saturdays, Sundays and Holidays.

AN ORDINANCE AUTHORIZING SCHOOL BUS MOVEMENT FROM MAIN STREET TO KENYON AND BLANCHARD STREETS

ORDINANCE NO . 4330 A motion was made by Commissioner Tully, seconded by Commissioner Sisul, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Traffic Restrictions – Main to Kenyon and Blanchard

8. Mayor’s Report

Materials to be Received – Minutes

Library Board – September 12, 2001 & September 26, 2001 Plan Commission – July 10, 2001 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

Proclamations

Mayor Krajewski proclaimed Tuesday, October 16, 2001 as Chicago Marathon Appreciation Day.

Mayor Krajewski proclaimed the week of October 21-28, 2001 as Red Ribbon Week.

Mayor Krajewski proclaimed October 21-27, 2001 as CHARACTER COUNTS ! Week to encourage the development of good character in the community.

Mayor Krajewski then noted the receipt of e-mails by the Council from Finance Director Marty Lyons regarding budgeting. Mr. Lyons provided information on surveys of other communities’ budgeting costs. The survey included a comparison of population, property taxes, and sales taxes collected. He noted that many surrounding communities rely more heavily on property taxes than sales taxes.

The Mayor said he received an e-mail from a resident regarding a construction site. He asked the Manager to ask Code Services to meet with the developer or builder regarding fencing of property and parking of vehicles in construction areas.

Mayor Krajewski congratulated District 99 South High School for the ribbon cutting for their new addition. He noted that this Sunday North High School will have an open house and ribbon cutting ceremony. He noted that Bob Shoger’s daughter designed the new logo for District 99. The Mayor said that Downers Grove North will also have a Millennium walk.

9. Manager’s Report

Manager Ginex complimented the Fire Department on its Silent Parade ceremony in which many other counties participated. There was a great turnout at Main and Maple.

The Manager stated that with regard to community safety, there is a safety announcement on the web site regarding the anthrax contamination. The site describes the steps to follow if someone receives a suspicious letter or parcel by mail. Residents can also log onto the postal service website at USPS .com. Manager Ginex said the Village Police and Fire Departments are working together with the FBI Task Force on this issue. He said that people should call 911 with concerns.

10. Attorney’s Report

Attorney Blondin said he has an emergency item for Council consideration regarding negotiating the transfer of the landbank property. An environmental evaluation has been done and it appears that some remediation will be required. The Village has an on-going relationship with Versar, an environmental consulting service. Attorney Blondin said that he has a letter of agreement from Versar for their services, which includes an action plan, remediation management, and a post-remediation report. Attorney Blondin asked the Council to authorize the letter of agreement in the estimated cost of $31,850. He pointed out that another agreement will be presented next week which is the actual remediation agreement. He said the timeframe they are attempting to follow is to complete negotiations before December 1.

The Mayor called for a Motion waiving the one-week waiting period for new business to consider the letter agreement with Versar.

Commissioner Sisul moved to waive the one-week waiting period to consider new business. Commissioner Gilbert seconded.

VOTE : YEA – Commissioners Sisul, Gilbert, Zabloudil, Tully, McConnell, Schnell; Mayor Krajewski

Mayor Krajewski declared the motion carried.

RES00 -00662 Resolution: Authorize Execution of a Letter of Agreement with Versar re: Landbank Remediation Activities Sponsors: Director of Redevelopment Summary of Item: This will authorize execution of a Letter of Agreement dated October 4, 2001 between the Village of Downers Grove and Versar, Inc. for contractor surveillance and monitoring of remediation activities in relation to the landbank properties in the amount of $31,850.00.

A RESOLUTION AUTHORIZING EXECUION OF A LETTER OF AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND VERSAR , INC.

RESOLUTION 2001 -87 Commissioner Tully questioned whether the contract price is based on prices locked in when the contract was passed a few weeks ago. Mr. Brian Pabst said on an hourly basis, yes. Commissioner Tully asked if the figure includes the cost to remove the asbestos and lead paint. Mr. Pabst said those figures will come forth soon and are anticipated to be between $85,000-$105,000.

Commissioner Tully asked the representative of Versar about their air monitoring process.

Dave Johnson of Versar said there is interior and exterior asbestos removal, both of which will be monitored to assure that nothing is being released into the environment that would adversely affect the citizens of Downers Grove. He said they have a low volume pump with filters that work on a 24-hour basis. Where necessary, samplings will be sent to an accredited laboratory. He further responded that they stop at a level which is equal to 1/10 of what OSHA allows. A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Versar, Inc. Future Active Agenda

ORD00 -00373 Ordinance: Refund of GO Bonds Series 1996 and 2000 Sponsors: Finance Indexes: General Obligation Bond – Refund

RES00 -00656 Resolution: Amend Purchasing Policy Sponsors: Finance Summary of Item: This will update and establish certain purchasing provisions as official Village policy that were once established as administrative regulations.

A RESOLUTION ESTABLISHING CERTAIN PURCHASING PROVISIONS AS OFFICIAL VILLAGE POLICY

RESOLUTION 2001 -90 Indexes: Purchasing Policy

ORD00 -00661 Ordinance: Amend Downers Grove Municipal Code re: Purchasing Policy Indexes: Purchasing Policy

11. Committee Standing Reports

Finance Committee

Commissioner McConnell said they had an update on the automated meter reading schedule. It is moving on schedule and they anticipate installation of the first meters in early November north of the railroad tracks. She asked that the public respond to the letter as quickly as possible.

Commissioner McConnell said they also discussed a base line services review and will send out questionnaires to other communities for a comparison of services. She said that Marty Lyons will contact those communities to determine salaries and how the Village fits in with other communities. She also noted that they looked at the accounting software package demonstration. They will continue to look at the SCI contract.

12. Council Member Reports and New Business

Commissioner Tully said the Downers Grove South dedication was outstanding. He encouraged the public to look at what has been done in the school. He encouraged the public to also attend the North High School dedication on Sunday.

Commissioner McConnell said the Silent Parade was a community effort and commented on how well the community responded to it. She said the DuPage Character Counts Coalition met this week. The Village has been asked to be a pilot community in a study that is being conducted. The Coalition received $152,000 in grant money from the Community Memorial Foundation to study character education in the County. It is a ground-breaking activity. She said the Village will be requiring data from both the schools and community over the next three years. In addition, as part of the Partnership for a Healthier Community, they have been discussing the on-going need for support services related to the continued effects of the 9/11 attack. Information in that regard will be available in the local papers.

Commissioner McConnell said that a recommendation from the Partnership is to conduct a Town Meeting with representatives from the Police Department, Fire Department, Public Works and Schools. The meeting will be held on November 5 from 6:30 to 8:00 p.m. in the Council Chambers.

Commissioner McConnell said with regards to Character Counts week, there are activities including pumpkin carving contests, Red Ribbon Week related events, etc. On October 25 there will be the second annual community-wide training from 8:00-4:00 p.m. at Service Master’s facilities. The number for registration is 434-5595.

Commissioner McConnell said that North High School will be holding a 9/11 walk-a-thon to raise funds for the New York City Fire Fighters relief fund. The walk will be held on October 28 from Noon to 5:00 PM. Information is available at the Village Hall, the Library, and the Township offices.

Commissioner Schnell thanked Ross Johnson for the posters prepared for the Walk-a-thon. She said that people can participate by walking or supporting the walkers. She also thanked the Fire Department representatives for the phenomenal job they did with the Silent Parade, and particularly the two Downers Grove firefighters who spoke.

Commissioner Sisul asked that the memo from Chief Porter regarding preparedness be published on the website as well.

Commissioner Zabloudil said the Silent Parade was very moving. He thanked Ruth Myers for passing out flags to the children of the community.

Commissioner Zabloudil said interviews for the EDC position are moving forward. He noted that the Rotary Club is having the window painting contest in the downtown area. In addition, the Girl Scouts Troop #95 cleaned up Barth Pond.

The Mayor said that parent and children can get windows next to each other in the downtown area for the window painting contest.

The Mayor said that he thought the Silent Parade was a moving ceremony. The speakers did an excellent job. He noted that two firefighters returned from New York City. The Village’s Fire Department raised $103,000 in three days for the September 11th fund.

The Mayor said two Downers Grove firefighters, Dan Tasso and Rob Padgett, were recognized at the annual 100 Club ceremony regarding the Lee Street incident.

13. Adjournment

Commissioner Sisul moved to adjourn to Executive Session pursuant to Section 2©(6) of the Open Meetings Act to consider to establish a price for property owned by the Village. Commissioner Gilbert seconded.

VOTE : YEA – Commissioners Sisul, Gilbert, Zabloudil, Tully, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 7:20 p.m