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February 06, 2001

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Michael Gilbert, Commissioner Thomas Sisul, Commissioner Marilyn Schnell and Mayor Brian Krajewski Non Voting: Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – January 16, 2001 Workshop Meeting – January 23, 2001 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

1. Barb Wysocki, Executive Director of the Chamber of Commerce, spoke on behalf of their Board of Directors and stated they were in favor of the Ogden Avenue redevelopment and the TIF . The Chamber favors community partnering and they were gratified to see both the Village and School District come together on this agreement.

Village Attorney Daniel Blondin noted two items on the Agenda. He asked that Resolution 326 (Item 5) regarding the CBD Parking Deck be tabled for two weeks to provide additional time to address some items on that issue. Secondly, he noted that Resolution 274 has been changed from the Council’s packet. A charge against the Village will be offset as far as grant proceeds are concerned.

B. Comments and Questions on General Matters

1. Irene Figliulo, Treasurer of the Downers Grove Artists’ Guild, stated they are celebrating their 60th year. Last year the Council allowed the Guild to use a pocket park for a display to allow the sale of photographs. In appreciation she presented a collage of photographs of the event to the Mayor.

Mayor Krajewski thanked Ms. Ferio and recommended that Community Events work with the Guild next year.

2. Rita Martin, 4942 Montgomery, said she is a frequent walker, and while the snow removal was good for the streets it was not good for the sidewalks, especially the corners. Ms. Montgomery said it would be beneficial to spend the money and have the corners shoveled to clear them for pedestrians. The Mayor asked if she had a specific area in mind and Ms. Montgomery responded that Warren Avenue is well traveled. She added that the pedestrian crossing at the railroad crossings was not cleaned.

The Mayor asked whether the Village has a machine to cut the snow at the corners.

Jack Bajor, Public Works Director, said the Village has two trackless units which were used in the downtown area. They have also used them in other locations. Mr. Bajor said they have logged concerns expressed about other areas which should be addressed.

The Mayor asked Mr. Bajor if there is a specific machine to move snow off the curb into the parkway. He noticed that the County had used something to move the parkway snow. Mr. Bajor said he is not familiar with it and would check with the County.

Commissioner Schnell said she met with a resident who had concerns regarding the ADA requirements at locations such as Saratoga at Ogden and Main Street at Ogden. She suggested studying ways to open up some of the major north/south routes which residents use to get to the train station. This could be considered for the snow plan for next year, as well as opening up some walking paths for children.

5. Public Hearings

6. Consent Agenda

COR00 -00334 Claim Ordinance: No. 5366, Payroll, January 26, 2001 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -00335 List of Bills Payable: No. 5367, February 6, 2001 Sponsors: Accounting Commissioner Gilbert questioned items 14519 and 14588. Commissioner Schnell questioned items 14452, 14443, and 14328. A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -00340 Bid: $34,671.50 to Kale Uniforms for Police Uniforms and $9,253.50 to Constable Equipment for Police Equipment Sponsors: Police Department A motion was made to Approve this file on the Consent Agenda. Indexes: Police Uniforms Passed The Consent Agenda

A motion was made by Commissioner Schnell, seconded by Commissioner Sisul, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Sisul, Commissioner Gilbert and Mayor Krajewski

7. Active Agenda

ORD00 -00327 Ordinance: Amend Municipal Code re: Oversized Vehicle Restrictions Sponsors: Police Department Summary of Item: Mayor Krajewski said this will restrict access of heavy vehicles on certain Village streets and create a permitting system to regulate heavy vehicle routes.

AN ORDINANCE AMENDING OVERSIZED VEHICLE RESTRICTIONS

ORDINANCE NO . 4245 A motion was made by Commissioner Schnell, seconded by Commissioner Sisul, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Sisul, Commissioner Gilbert and Mayor Krajewski Indexes: Oversize/Overweight Vehicles

ORD00 -00328 Ordinance: Amend Various Motor Vehicle and Traffic Provisions of the Downers Grove Municipal Code Sponsors: Police Department Summary of Item: Mayor Krajewski said this shall correct a number of inconsistent parking regulations throughout the Village, and increase parking fines and establish a SuperTicket for parking violations in the CBD area.

AN ORDINANCE AMENDING VARIOUS MOTOR VEHICLE AND TRAFFIC PROVISIONS OF THE DOWNERS GROVE MUNICIPAL CODE

ORDINANCE NO . 4246 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sisul, Commissioner Gilbert, Commissioner Schnell and Mayor Krajewski Indexes: Parking Regulations

RES00 -00333 Resolution: Authorize Grant Application to the Illinois Department of Natural Resources Administered by the Conservation Foundation re: Linden Heights Sponsors: Finance Summary of Item: Mayor Krajewski said this shall authorize submittal of Grant Agreement by the Village to the Illinois Department of Natural Resources in the amount of $125,000 for streambank improvement of a branch of the St. Joseph Creek located in the Linden Heights subdivision.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES ADMINISTERED BY THE CONSERVATION FOUNDATION

RESOLUTION 2001 -05 A motion was made by Commissioner Gilbert to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell and Mayor Krajewski Indexes: Conservation Foundation, St. Joseph Creek, Linden Heights

RES00 -00331 Resolution: Accept Public Improvements – SNS Subdivision Sponsors: Public Works Summary of Item: Mayor Krajewski said this will authorize acceptance of the public improvements in relation to the SNS Subdivision. This will also release the existing letter of credit in the amount of $25,776.30 upon receipt of a guarantee security in the amount of $3,675.00. In addition, it should be noted, that in lieu of sidewalk construction adjacent to the three homes, the developer has provided $4,536.00 for 337 feet of frontage along Lee Avenue.

A RESOLUTION AUTHORIZING ACCEPTANCE OF PUBLIC IMPROVEMENTS – SNS SUBDIVISION

RESOLUTION 2001 -06 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Gilbert, Commissioner Sisul and Mayor Krajewski Indexes: Subdivision – SNS

RES00 -00326 Resolution: First Amendment to Professional Services Agreement/CBD Parking Sponsors: Village Attorney Summary of Item: Adoption of this resolution will authorize execution of a First Amendment to the Professional Services Agreement, dated February 3, 1999, between the Village and Desman Associates related to the design and engineering of a parking facility in the CBD .

A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT /CBD PARKING

RESOLUTION 2001 -17 This item was tabled to February 20, 2001. A motion was made by Commissioner Schnell, seconded by Commissioner Sisul, to Table to a Date Certain this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Sisul, Commissioner Gilbert and Mayor Krajewski Indexes: Parking Deck – CBD , Central Business District – Parking Deck

ORD00 -00300 Ordinance: Approve the Ogden Avenue Corridor Redevelopment Plan and Project Sponsors: Manager’s Office Summary of Item: Mayor Krajewski said this shall approve the Ogden Avenue Corridor Redevelopment Plan and Project related to the Ogden Avenue Tax Increment Financing District.

AN ORDINANCE APPROVING THE OGDEN AVENUE CORRIDOR REDEVELOPMENT PLAN AND PROJECT

ORDINANCE NO . 4247 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sisul, Commissioner Gilbert, Commissioner Schnell and Mayor Krajewski Indexes: Ogden Avenue TIF , TIF

ORD00 -00336 Ordinance: Designate the Ogden Avenue Corridor Redevelopment Project Area Sponsors: Manager’s Office Summary of Item: Mayor Krajewski said this shall designate the Ogden Avenue Corridor Redevelopment Project Area related to the Ogden Avenue Tax Increment Financing District.

AN ORDINANCE DESIGNATING THE OGDEN AVENUE CORRIDOR REDEVELOPMENT PROJECT AREA

ORDINANCE NO . 4248 A motion was made by Commissioner Gilbert to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell and Mayor Krajewski Indexes: Ogden Avenue TIF , TIF

ORD00 -00337 Ordinance: Adopt Tax Increment Financing – Ogden Avenue Corridor Redevelopment Project Area Sponsors: Manager’s Office Summary of Item: Mayor Krajewski said this shall adopt the Tax Increment Financing District in connection with the Ogden Avenue Corridor Redevelopment Project Area.

AN ORDINANCE ADOPTING TAX INCREMENT FINANCING FOR THE VILLAGE OF DOWNERS GROVE , DUPAGE COUNTY , ILLINOIS, IN CONNECTION WITH THE DESIGNATION OF THE OGDEN AVENUE CORRIDOR REDEVELOPMENT PROJECT AREA

ORDINANCE NO . 4249 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Gilbert, Commissioner Sisul and Mayor Krajewski Indexes: Ogden Avenue TIF , TIF

RES00 -00345 Resolution: Authorize Intergovernmental Agreement with District #58 re: Ogden Avenue TIF Sponsors: Finance Summary of Item: Mayor Krajewski said this shall authorize execution of an intergovernmental agreement between the Village and District #58 to provide educational benefits in relation to the Ogden Avenue TIF District.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SCHOOL DISTRICT 58

RESOLUTION 2001 -07 Commissioner Gilbert expressed his appreciation to the School Board, Dr. Martin, and all those who worked together to come up with an excellent plan.

The Mayor said that the Superintendent of District 69 expressed a desire for a similar arrangement with the Village. Mayor Krajewski said he explained that the Ogden Avenue TIF project area includes a very small portion of District 69. The Superintendent expressed concern about how new development on Ogden might affect the District. The Mayor said there are re-opening clauses in the agreement.

The Mayor then thanked Village staff and the staff of District 58 for their work in creating the agreement. A motion was made by Commissioner Schnell, seconded by Commissioner Sisul, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Sisul, Commissioner Gilbert and Mayor Krajewski Indexes: Ogden Avenue TIF , TIF

MOT00 -00344 Motion: Award a contract to Conservation Land Stewardship for $537,332 re: Lacey Creek Improvements Sponsors: Deputy Village Manager Summary of Item: Motion to award contract to Conservation Land Stewardship in the amount of $519,672.00 and Change Order payable to Conservation Design Forum in the amount of $17,660.00, for the Lacey Creek Streambank Stabilization and Wetland and East Pond Restoration, as recommended by the Deputy Village Manager and subject to the conditions and restrictions set forth in the proposal of Conservation Land Stewardship. The Village Manager and Staff are authorized to execute such documents and take such actions as may be necessary to carry out the terms of this motion.

Mayor Krajewski said this motion will authorize the Lacey Creek Streambank Stabilization and Wetland and East Pond Restoration in the amount of $537,332.00. A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Award this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sisul, Commissioner Gilbert, Commissioner Schnell and Mayor Krajewski Indexes: Lacey Creek, Orchard Brook Homeowners Association

RES00 -00274 Resolution: Authorize Intergovernmental Agreement with DuPage County re: Lacey Creek Improvements Sponsors: Deputy Village Manager Summary of Item: Mayor Krajewski said this will authorize an intergovernmental agreement between the Village and the County which will provide $140,000 in funding for the Lacey Creek restoration project.

A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE COUNTY OF DUPAGE FOR THE LACEY CREEK WATER QUALITY IMPROVEMENT PROJECT

RESOLUTION 2001 -08 A motion was made by Commissioner Gilbert to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell and Mayor Krajewski Indexes: Lacey Creek, Orchard Brook Homeowners Association

RES00 -00343 Resolution: Authorize C-2000 Grant Application for $100,000 re: Lacey Creek Improvements Sponsors: Deputy Village Manager Summary of Item: Mayor Krajewski said this will authorize submittal of a grant application to the Conservation Foundation for funding in the amount of $100,000.00 for the Lacey Creek restoration project.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES ADMINISTERED BY THE CONSERVATION FOUNDATION

RESOLUTION 2001 -09 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Gilbert, Commissioner Sisul and Mayor Krajewski Indexes: Lacey Creek, Orchard Brook Homeowners Association

RES00 -00346 Resolution: Authorize Grant Agreement from the Illinois Department of Commerce and Community Affairs re: Purchase of Heavy Rescue Squad Vehicle Sponsors: Finance Summary of Item: Mayor Krajewski said this shall authorize submittal of Grant Agreement No. 01-124315 by the Village to the Illinois Department of Commerce and Community Affairs in the amount of $50,000 for the purchase of a new heavy rescue squad vehicle.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT AGREEMENT APPLICATION TO THE ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS (DCCA)

RESOLUTION 2001 -10 A motion was made by Commissioner Schnell, seconded by Commissioner Sisul, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Sisul, Commissioner Gilbert and Mayor Krajewski Indexes: Fire Equipment – Rescue Squad Vehicle

RES00 -00347 Resolution: Authorize Submittal of Grant Application to the Chicago Area Transportation Study for the Congestion Mitigation and Air Quality Improvement Program re: Bikeway Improvements Sponsors: Public Works and Finance Summary of Item: Mayor Krajewski said this shall authorize submittal of a grant application to the Congestion Mitigation and Air Quality Improvement Program (CMAQ) for grant funds in the amount of $87,200.00 which will be applied toward construction and engineering costs of the Central Corridor Route bikeway improvements. Note, the Village must also contribute funding in the amount of $21,800.00 as a condition of receiving the grant.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE CHICAGO AREA TRANSPORTATION STUDY FOR THE CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM (Bikeway Improvements)

RESOLUTION 2001 -11 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sisul, Commissioner Gilbert, Commissioner Schnell and Mayor Krajewski Indexes: Bikeway Plan

RES00 -00349 Resolution: Authorize Submittal of Grant Application to the Chicago Area Transportation Study for the Congestion Mitigation and Air Quality Improvement Program re: Purchase of Two Natural Gas Buses Sponsors: Finance and Public Works Summary of Item: Mayor Krajewski said this shall authorize submittal of a grant application to the Congestion Mitigation and Air Quality Improvement Program (CMAQ) for grant funds in the amount of $250,000.00 which will be used to purchase two natural gas coach buses. Note, the Village must also contribute funding in the amount of $50,000.00 as a condition of receiving the grant.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE CHICAGO AREA TRANSPORTATION STUDY FOR THE CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM (Natural Gas Buses)

RESOLUTION 2001 -12 The Mayor asked if there is an update on the Natural Gas facility. Deputy Manager Sprecher said there is no further information. He spoke with the Gas Technology Institute last week and heard again that the City of Chicago will come to an agreement in a matter of days. No order for work has been put forth as yet. A motion was made by Commissioner Gilbert to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell and Mayor Krajewski Indexes: Buses

RES00 -00341 Resolution: Authorize Final Payment and Cancellation of Promissory Note from DuPage Mayors & Managers Conference Sponsors: Finance Summary of Item: Mayor Krajewski said this will confirm the final payment of an original promissory note from the DuPage Mayors and Managers in the amount of $42,000.00.

A RESOLUTION AUTHORIZING THE CANCELLATION OF AN ADJUSTABLE RATE PROMISSORY NOTE MADE BY DUPAGE MAYORS AND MANAGERS CONFERENCE DATED FEBRUARY 28 , 1992 IN THE PRINCIPAL AMOUNT OF FORTY -TWO THOUSAND DOLLARS ($42,000.00)

RESOLUTION 2001 -13

Provided by DuPage Mayors and Managers – Model Resolution A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Gilbert, Commissioner Sisul and Mayor Krajewski Indexes: DuPage Mayors & Managers

RES00 -00363 Resolution: Authorize Execution of Intergovernmental Agreement with DuPage Mayors & Managers Conference re: Promissory Note Sponsors: Finance Summary of Item: Mayor Krajewski said this will authorize an intergovernmental agreement between the Village of Downers Grove and DuPage Mayors and Managers Conference for a promissory note in an amount not to exceed $150,000.00.

A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND DUPAGE MAYORS AND MANAGERS CONFERENCE

RESOLUTION 2001 -14 A motion was made by Commissioner Schnell, seconded by Commissioner Sisul, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Sisul, Commissioner Gilbert and Mayor Krajewski Indexes: DuPage Mayors & Managers

ORD00 -00342 Ordinance: Extend Preliminary Site Plan for Venture Planned Development #18 Sponsors: Planning Services Summary of Item: Mayor Krajewski said pursuant to the Downers Grove Zoning Ordinance, Section 28-1609, the owners of the Venture Planned Development have requested a one-year extension for their site plan. This project is located at the intersection of 75th Street and Lemont Road. This ordinance will extend the site plan approval for a one year period to January 16, 2002.

AN ORDINANCE EXTENDING THE PRELIMINARY SITE PLAN FOR VENTURE PLANNED DEVELOPMENT #18

ORDINANCE NO . 4250 A motion was made by Commissioner Sisul, seconded by Commissioner Gilbert, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sisul, Commissioner Gilbert, Commissioner Schnell and Mayor Krajewski Indexes: Venture Planned Development #18

RES00 -00338 Resolution: Authorize Execution of a Redevelopment Agreement Between the Village of Downers Grove and 5329 Investors, L.P. Sponsors: Village Attorney Summary of Item: Mayor Krajewski said this will authorize execution of a redevelopment agreement between the Village of Downers Grove and 5329 Investors, LP (Morningside). This development agreement shall provide for an access easement area as a condition of the planned development approval for the Morningside Project.

A RESOLUTION AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND 5329 INVESTORS , L.P.

RESOLUTION 2001 -15 A motion was made by Commissioner Gilbert to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Gilbert, Commissioner Sisul, Commissioner Schnell and Mayor Krajewski Indexes: Planned Development #34-Morningside, Morningside-PD #34

MOT00 -00348 Motion: Approve Change Order Not to Exceed $26,000 to Kane, McKenna & Associates, Inc. re: Ogden Avenue TIF Sponsors: Manager’s Office and Director of Redevelopment Summary of Item: Motion to approve a first amendment to an agreement with Kane, McKenna & Associates, Inc. for professional services in relation to the Ogden Avenue Tax Increment Financing District. The Village Manager and staff are authorized to execute such documents and take such actions as may be necessary to carry out the terms of this motion.

Mayor Krajewski said this will authorize a first amendment to an agreement with Kane, McKenna & Associates for professional services in relation to the creation of the Ogden Avenue TIF District. The original contract for servies was not to exceed $50,000, however, this motion will provide for a change order in an amount not to exceed $26,000 to pay for additional services provided by Kane, McKenna in relation to the project. The professional services contract, as revised, shall not exceed $76,000.00. A motion was made, seconded by Commissioner Schnell, to Authorize this file. The motion was tied by the following vote: Indexes: Ogden Avenue TIF

8. Mayor’s Report

Mayor Krajewski noted that there would be no Coffee With the Council on February 17.

The Mayor said the State of the Village report would be presented at 9:00 a.m. on February 10 at the Downers Grove Public Library.

Materials to be Received – Minutes

Liquor Commission – 11/2/00 Materials to be Received – Monthly Reports

VOC and Social and Human Services for December 2000 A motion was made by Commissioner Schnell, seconded by Commissioner Sisul, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Sisul, Commissioner Gilbert and Mayor Krajewski

Materials to be Placed on File

9. Manager’s Report

Drive 25 Keep Kids Alive: Manager McCurdy said that he and Public Information Officer Doug Kozlowski met with the District 58 Safety Committee and will continue to meet to develop a grass roots campaign.

10. Attorney’s Report

Future Active Agenda

ORD00 -00286 Ordinance: Amend Packaged Alcohol Licenses Village Attorney Dan Blondin said Council workshopped the packaged liquor licenses amendment on November 14. The Chamber of Commerce has reviewed the amendment and had no comments. The item has been placed on the February 20 Active Agenda. Indexes: Liquor Ordinance Amendments Village Attorney Blondin said that the Village staff has been negotiating for the acquisition of real estate located in the area of Burlington Avenue and Main Street, commonly referred to as the Johnson Printing property, as well as two other parcels in the area. An agreement has been developed for the Village to acquire the property for a total price of $4,460,000. This has been the subject of negotiations over a period of time and will involve the acquisition of three parcels. The issue has not been previously workshopped, and he is presenting the matter this evening. It will be placed on next Tuesday’s Workshop to move forward with the acquisition.

11. Council Member Reports and New Business

1. Commissioner McConnell said that the Community Dialogue celebration was held last week. She said the determination is that there is no compelling issue in the Village at this time which residents are interested in pursuing. She noted that trained facilitators are available should the process be implemented. She thanked everyone who participated in this project.

Commissioner McConnell noted that on February 15 the next Character Development seminar will be held at the Public Works Facility at 7:00 p.m. until 8:30 p.m.

2. Commissioner Gilbert noted that on Tuesday February 13 at 7:30 a.m. and Tuesday, February 15 at 7:30 p.m. the public information meetings for the Redevelopment Phase IV will be held.

Commissioner Gilbert said the DuPage Mayors and Managers has issued a formal position on supporting legislation regarding cleaning up the coal-fired power plants.

Commissioner Gilbert added that there are 141 days left to the next Heritage Festival.

3. Commissioner Sisul extended congratulations to Peace Memorial on their twentieth year.

4. Commissioner Schnell added her congratulations and stated that it is a great facility and a great addition to the town.

5. Mayor Krajewski said that there are twenty residents who have lived at Peace Memorial for the twenty years since it was built.

Mayor Krajewski said that on March 26 the State of Illinois Secretary of State’s office mobile unit will be in the Village between 9:00 a.m. and 2:30 p.m. Those residents over 55 years of age will be able to renew their drivers license and also have their ID cards made up. He said that the mobile unit can only handle 110 people per day.

The Mayor said he visited Kingsley School third graders last week with the Manager, Fire and Police Chiefs. He said that the children sent a packet of thank you letters to them for their visit. The Mayor noted that some of the children have indicated their intention to run for Mayor some day.

Mayor Krajewski then announced that the State of the Village address will be given on Saturday, February 10 at the Public Library. He and the Village Manager will make the presentation which should last about an hour.

There will be no Coffee With the Council on February 17.

12. Discussion of CBD Redevelopment

Mayor Krajewski announced that the Council would continue into a special workshop meeting regarding Phase 4 of the Downtown Redevelopment Plan.

Manager McCurdy said that Phase 4 is the last planned phase for the downtown redevelopment project. He said staff would present the scope of the project and other elements. Manager McCurdy said the Council has received a full set of plans as well as a summary prepared by RJN Consultants.

Dave Conley, Director of Engineering, Public Works, began with the Preliminary Engineering Report. He said the Executive Summary of the Phase 1 report reviewed the scope of the work for Phase 4 and established a cost of $3.2 million for completion of the proposed improvements prior to alternate sites. Mr. Conley said the storm drainage study indicated no additional impact on drainage with the proposed improvements. Traffic along Main, Warren, and Washington will be impacted as those streets will be closed. The railroad crossings, however, will remain open using temporary pavements.

Mr. Conley said that the purpose of the Phase 1 report was to study and address the Washington Street realignment from Burlington to Curtiss, Lot A reconstruction, the access chamber, utility underground, and the pedestrian grade separation.

Regarding the Washington Street realignment, much more information is needed before the impact can be accurately predicted. For that reason staff is recommending eliminating the Washington Street realignment from this phase and conduct it as a stand-alone project. There was some discussion as to when that realignment would take place, and the Manager said as that is not part of the TIF , alternative financing would have to be investigated and more information gathered. Council discussed realignment, easements, undergrounding of utilities, and project phasing along Washington Street.

The Mayor asked whether the phasing schedule could be flipped around to do Washington south of Curtiss, then the section north of Main and then return to Washington. Mr. Conley said the purpose of the schedule was to have Washington done in time to have the area open by the bicycle race in the summer. There was some additional discussion as to alternate ways to phase the work to accommodate the bicycle event. Mr. Conley said that improvements could be stopped at various phases; however, with the watermain he would like to see it installed to Burlington as it provides the necessary loop. He estimated that engineering and construction could run about six months each to build a new street. He said a change in the schedule is possible but could be timeconsuming and expensive.

Commissioner McConnell asked whether realignment of Washington will provide for better traffic flow. Mr. Conley said he does not know at this time what the impact will be, as there are no good traffic counts available at this time.

Commissioner Gilbert thought it was good to move forward on this to straighten out the railroad crossing at Washington.

Mr. Conley then addressed the Lot A reconstruction which would provide streetscape improvements along Warren Avenue, and is scheduled for reconstruction within the next 3-5 years. He stated he thought the wall was constructed about 10-12 years ago, and that it is salvageable. Improvements on Washington, between Curtiss and Burlington, would include sanitary sewers, water and storm sewers for the Post Office, apartments and Village Hall.

Regarding the access chamber, Mr. Conley said it was a 12’x16’ chamber of St. Joe’s Creek which would be constructed at the Washington Street parking lot to provide a large volume area access. It would be all concrete.

Mr. Conley said that they received good prices on the utilities along Washington Street due to the size of the utility lines. They are proposing to include conduit work as part of the Washington Street project.

Mr. Conley then addressed the pedestrian grade separation proposed for the north side of Franklin, stating it is not included in the TIF . He noted some problems due to certain ADA requirements for ramp access for either an underpass or overpass. Maintenance will be a big issue for an underpass. He acknowledged that the underpass is not as safe as surface sidewalks.

Commissioner Schnell indicated there could be great concern for children having to use the underpass areas. She asked whether it is possible to install unwarranted signalization. Mr. Conley said it could be a possibility.

Manager McCurdy said that he believed an underground passageway would not be very cost effective and might not be the solution they need. He said they may need to study other alternatives.

Comimssioner Gilbert said that other issues regarding traffic also have to be considered. A stop light is not sufficient at that intersection.

Commissioner Sisul asked whether the coordination of signalization up to Prairie would be sequenced with the trains, and Mr. Conley said it would; however, the pedestrian sequencing interrupts the traffic flow.

Discussion continued regarding the safety issues of children from St. Joseph’s School, as well as other pedestrians, walking in that area. Consideration has to be given not only to school children, but to pedestrians crossing at various times to attend Mass. Mr. Conley indicated that staff has not yet talked with representatives from St. Joseph’s and could set up a meeting with them. Commissioner Sisul said they should get some information from St. Joseph’s.

Commissioner Gilbert suggested consulting with Elmhurst officials regarding the North Avenue underpass.

Commissioners Gilbert and Schnell stated they believe more study has to be done. Mr. Conley said that staff will set up a meeting with St. Joseph’s; however, if the Council is interested in construction of an underpass, there may not be enough time to complete the project by September 30. He indicated if staff was given a direction within six weeks, they could begin construction but there is a possibility is could not be completed on time.

Regarding alternatives, Mr. Conley said the cheapest way of addressing some of the safety issues would be to move everyone to Prairie. Any construction would have to be ADA compliant. The Mayor recommended looking at crossing at the light at Prairie.

Mr. Conley then continued with the Plan Review. Regarding a question of compaction ratios, Mr. Conley said they follow the State standards, and will see that the State standards are in the specifications. The Mayor asked that copies of the compaction reports be directed to the Council, Mr. Hultman and Mr. Maney.

Commissioner Sisul asked about the fiber optic cable and whether it would be the same as what was already in place. Mr. Conley said it would be and the interconnect cable is already beneath the tracks. He said the sanitary and storm sewer lines do not extend under the tracks. Mr. Conley then continued reviewing the plans for materials. He said Main Street would be concrete. Warren Avenue and Washington Street would be asphalt. There was discussion concerning the width of sidewalks on Main Street. The Mayor asked if the area between Rogers and Warren on Main Street calls for sidewalk and lighting, and if so, he recommended holding off on sidewalks for that area. It was recommended that cable for the lighting be installed at that area. Manager McCurdy said the RFPs for Block 117 would be going out next week.

Mr. Conley responded to a questions concerning the retaining wall and discussed the panel dimensions. Regarding license agreements, he indicated that the Village has a number of bonds from contractors. He pointed out that all through the Plan there were a number of problems with elevations. They have had to design variable curbs to address the problems.

Mr. Conley continued with the “demolition pages,” pointing out the locations of temporary pavement for access purposes to keep crossings open even though main roads will be closed. There will be pedestrian access for businesses. He continued reviewing the Profile Sheets which included information on curbs, sidewalks and elevations. He said most streets will be lower in elevation than they are currently. He explained that they have had to revise turning radius to accommodate multi-axle vehicles’ turning movements. This will eliminate one parking stall area on Main Street. Mr. Conley said the current pavement taper would be maintained.

Mr. Conley said staff spend a good amount of time on design in order to accommodate many of the elevation variances. He indicated that there are improvements to the sidewalks on Warren Avenue. At the intersection of Washington and Maple they recommend grinding and overlays and will not rip out the intersections.

Commissioner Schnell asked if Washington Street would incur much damage if it is used as the primary construction access for the deck. She asked that Mr. Conley look into that issue.

Regarding the Utilities section of the report, Mr. Conley said that there are still some corrections needed, although it is 90% in place. All of the utilities are to be replaced as they were in the earlier phase. The Streetscape section of the Plan was reviewed by the Village Forester; however, it has not been presented to the Downtown Management Board to date. He indicated that the work would be done in-house with the same design elements as used in other phases of the downtown projects. Mr. Conley noted that they would be using two different kinds of pavers and will be going with the stamped concrete, thereby eliminating the red bricks.

Mr. Conley then referenced the retaining wall contemplated for Lot A which will be similar to existing seat walls, but taller. He then reviewed the lighting plan on pages 38-46 of the Report. He said the section includes descriptions of the power lines, speaker system conduit, and detailed traffic signal plans. He noted that the proposed design follows the previous criteria established for the downtown.

Commissioner McConnell asked whether there would be illuminated street name signs and Mr. Conley said there will not be. The street signs will be the same as now.

Concerning traffic control, Mr. Conley presented a detailed report as to the various streets that would be affected by the proposed construction.

Bob Shoger, Downtown Manager, then addressed specific streets which are to be considered for detour plans enacted at various points in the construction period. To encourage an easier flow for the detoured traffic, additional signage may be installed to meet the needs as they arise. When streets are closed it will effect street parking; therefore, provisions will be made to provide temporary parking in available sites, such as the area of the existing Aurelio’s pizza restaurant. There was further discussion concerning the loss of parking in the Block 117 area at Warren and Main which currently provides 117 parking spaces. Nine parking spaces will be lost there during the construction. There will be numerous relocation parking sites made available to accommodate the lost spaces during street closings. Mr. Shoger noted that when the Block 117 buildings are razed they will be able to pick up an additional 28 spaces. They are considering temporarily surfacing the area to provide additional parking. In addition, Mr. Shoger said they are looking to arrange for the utilization of some private parking areas.

Concerning the METRA lot, Mr. Conley explained that the Village will be resurfacing that lot as part of overall improvements that need to be provided. He noted that the parking lot will need to be resurfaced in the next 3-5 years. The drainage for the METRA lot needs to be improved as well.

Commissioner Sisul asked whether staff has investigated utilizing any vacant lots for temporary parking as well. Mr. Shoger said those have not been looked at yet. They are looking at existing parking areas now. Regarding access to Main Street, it will be through the Grove Premium alley, and trucks will be using the alley as well. Manager McCurdy is negotiating for use of that alley.

Regarding the east side of Washington Street from Maple to Curtiss, Commissioner Sisul said he was concerned because not all sites have rear access. Mr. Shoger then described the access, using the report maps, stating staff will work closely with the homeowners in that area to accommodate their needs.

Commissioner Sisul asked about accessing the east side of Main Street, and Mr. Shoger said that provisions have been made to install temporary pavement for vehicular traffic to go through Toon’s funeral Home parking lot, as well as at the White Hen at Rogers and Main. Commissioner Sisul said he was encouraged by the cooperation being shown by the property owners.

Mr. Shoger then reviewed the remaining areas which will require special treatment for parking, such as Burlington west of Washington Street which has diagonal parking that could effect turning of larger vehicles such as buses. Staff proposes eliminating those diagonal spaces to eliminate the turning problem. In addition, Lot K needs to have an entrance opened off Burlington. All 12-hour parking on the north side of Burlington will be eliminated as well for several months. He indicated that all three railroad crossings will remain open. Mr. Shoger said that the signals can be resequenced. Mr. Conley said that there are some legal requirements regarding trains and METRA in terms of adjusting the timing. He said staff will look into the sequencing.

Mr. Conley said Main Street will be closed for one week once the concrete is poured.

Mayor Krajewski asked that the concerns of the Downtown Management Board and those attending public meetings be brought back to the Council.

Mr. Conley said a handicapped parking space will be made available at the Post Office. He said it will be on the street at the northwest corner of Curtiss and Washington.

Mr. Conley then reviewed the specifications including general provisions and requirements and supplemental conditions. He said the substantial completion date is 9/30/01 at which time the streets will be usable. All other items are to be completed by 11/2/01. He discussed liquidated damages including fines of $1,500 per day if the project is not completed on time. He said the specifications include mobilization which encourages and offsets costs by working extended days and weekends. The extended hours are 7:00 a.m. to 7:00 p.m. Monday through Saturday.

Mr. Conley said the preliminary estimate is $3.5 to $3.7 million which does not include the pedestrian grade crossing or the Washington realignment. The cost is $1,100 per front foot.

Mr. Conley reviewed the schedule as follows:

  • February 9 – Meeting with Downtown Management Board
  • February 13 – Public information meeting
  • February 15 – Second public information meeting
  • February 19 – 21 – Negotiation days with contractor
  • February 27 – Present contract at Council Workshop
  • March 6 – Award contract
  • March 9 – Preconstruction conference
  • March 12 – Tentative start date (Will be either 3/12 or 3/19 depending on bonds)

Mayor Krajewski thanked the staff for the presentation. Mr. Maney said it is important to know what to expect. He said he was not aware of any unexpected suprises.

13. Adjournment

Commissioner Schnell moved to adjourn. Commissioner Sisul seconded.

VOTE : YEA – Commissioners Schnell, Sisul, McConnell, Gilbert, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 10:05 p.m.