The Village Council holds meetings on the first, second and third Tuesday of each month at 7:00 p.m. During Meetings, the Village Council votes on the Consent Agenda and Active Agenda items that were discussed at previous meetings. The Agenda also includes a First Reading of items to be discussed and voted upon at a future meeting.
The following is a typical agenda for a Council Meeting:
- Call to Order
- Roll Call
- Minutes of Council Meetings
- Public Comments
- Public Hearings
- Consent Agenda
- Active Agenda
- First Reading
- Mayor’s Report
- Manager’s Report
- Attorney’s Report
- Council Member Reports and New Business
Making a Public Comment at a Village Council Meeting or Workshop
The public is afforded several opportunities to make a comment at a Council meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.
Follow these guidelines to help you make a public comment.
- Take an agenda located on either side of the Council Chambers. The agenda identifies the time when the Mayor will ask for public comment.
- When it is time for public time, approach the lectern and begin by stating your full name and address. This information is kept as part of the public record.
- Don’t be nervous. The Mayor and Village Council are your neighbors too—they live in Downers Grove too! They sincerely want to hear from all residents; both good comments and constructive criticisms about the Village government are welcome.
- You are afforded five minutes to make your public comments. Take your time, voice your comments clearly and address the Village Council as a whole.
- If you would like to provide documents to the Village Council, hand 10 copies to the Village staff member sitting to the left of the lectern.
- If you prefer to utilize electronic equipment to display information, you can do this by bring a USB flash drive with you that is compatible with MS Office 2003.